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The DSL is part of a long-standing tradition of excellence in the world-wide networks of more than 140 schools abroad. All are independent schools accredited and supported by the Federal Republic of Germany. The DSL offers a challenging educational program from Kindergarten to Abitur for 870 pupils with a specific emphasis on German language and culture.

The school has a bi-lingual Administration Team that supports all departments across the DSL and the role is situated in the Grade II listed Douglas House.

Position:

The HR Administrator supports the HR Manager and the wider teams across the School, in providing bi-lingual, high quality, efficient and compliant HR services, in line with the School’s policies, current legislation and good practice guidelines.

• Provide HR administrative support for the HR department and across the school as required
• Administer data in HR Software system Cezanne (CZ, ensuring all entries are up to date and correct
• Provide Cezanne Support to staff and respond to queries and troubleshooting
• Collate new employee information for the Finance Department, and ensure all data collected is accurate and compliant
• Chasing and managing references
• Advising line managers and staff on the appropriate safeguarding checks and procedures for all staff, volunteers and contractors
• Creating personnel files and ensuring they are kept up to date, including leavers
• Prepare Bank reference letters and request forms for German institutions
• Liaise with Safeguarding and ensure that all staff regularly undergo safeguarding training and policies have been signed digitally in CZ
• Upload and record staff training documents in CZ
• Managing the full recruitment cycle for Interns coming from Germany across the school
• Using the Sponsorship system to request Certificates of Sponsorship and assign them to Interns
• Maintaining the Single Central Register
• Undertake required pre-employment checks, such as DBS, and update line manager as appropriate
• Provide workforce data through a range of CZ reports
• Arrange for employee gifts to be purchased and communicate with Senior Leadership Team to ensure timely handing out; monitor school credit card
• Provide backup for HR Manager during absence, referring issues of concern or more complex HR related queries to them on their return or if urgent to the Commercial Director
• Support the HR Manager with the development and implementation of projects such as engagement and wellbeing initiatives
• Maintain own continuing professional development, keeping up to date with legal requirements and relevant HR developments
• Maintain strict confidentiality about staff matters and maintain compliance in line with the Data Protection Act
• Assist with any other administrative duties as required

Requirements:

• At least one year experience as HR Administrator, ideally in a school
• Fluent in German and English, written and oral
• Degree educated, ideally in Human Resources or related subjects, such as criminology or psychology
• Genuine interest in working within the German education sector
• Thorough understand of the recruitment cycle
• Excellent communicator using a variety of communication channels
• Ability to adapt quickly to the needs of staff, parents or students in a professional and friendly manner
• Some experience in recruitment through Tier 5 visa route
• On-boarding with focus on safer recruitment processes including but not limited to DBS checks and safeguarding policies
• Providing quality workforce information through HR system reporting
• Strong IT skills, using MS Word and Excel, Office 365 One Drive/ Share Point
• Working independently and using own initiative
• Some knowledge of UK employment legislation

Personal attributes

• Excellent organisational skills, ability to prioritise effectively, working to deadlines
• Team player who enjoys working with people
• Works accurately, with attention to detail
• Ability to deal with colleagues at all levels
• Active listening skills
• Flexibility and willingness to learn
• Tactful and diplomatic when required
• Maintains positive attitude even during challenging situations
• Be a person of integrity, with ability to remain impartial
• Flexible approach to working hours
• Sympathetic to the needs of others
• Openess towards learning and change and a positive attitude towards personal development and training
  

Other information:

• Competitive salary depending on experience
• Career development and training
• 30 hours week with flexible working
• 25 days + holiday / pro-rata
• Working as part of a motivated and engaged workforce
• Excellent pension contribution
• Enhanced sick pay
• Cycle to work scheme
• Spacious, bright office and excellent IT equipment
• Beautiful rural setting next to the River Thames

The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful applicant will be subject to an enhanced DBS check.

The DSL welcomes applications from all applicants who meet the requirements for the position, however we are especially keen to receive applications from those in minority groups for which the School is currently underrepresented. We celebrate diversity and thrive on the benefits it brings.