HR Administrator St Peter Port

TMF Group

Full Time St Peter Port 10.56 - 12.04 GBP Today

Job description

Job no: 567589
Work type: Full time
Location: Saint Peter Port, Guernsey, St Helier, Jersey
Categories: Group Human Resources
Office Location: Jersey

Working as part of a very busy HR team, the HR Administrator will be responsible for all administration duties which supports the full employee lifecycle.

The successful candidate will also be trained in payroll processing in order to provide cover for absences and emergencies; ensuring all records are up to date, accurate inputting of data, diarising and meeting key deadlines, running the monthly payroll, dealing with pension administration and assisting with tax and social security submissions.

The HR administrator will support the delivery of the people agenda and priorities of the organisation. This is a generalist role which involves all elements of the HR life cycle from induction through to exit.
Assist with the management of the HR Inbox and respond to general employee queries or escalate to the HR Manager and HR Advisor (as appropriate).
Take ownership of and be responsible for all administration tasks through-out the employee lifecycle.
Input data into the HR databases, trackers and spreadsheets and complete monthly data cleanse checks, making corrections as required. Information should be up to date and maintained and the team will rely on the HR Administrator to ensure accuracy.
Ownership of joiner and probation trackers, ensuring these are updated regularly and holding the weekly meetings of the tracker updates.
Compile and update employee records. Ensure all CI employees have an up-to-date employee file containing current terms and conditions, signed job description and all relevant paperwork through-out their employment.
Complete various checklists, co-ordinate and maintain various employee trackers. Notify and remind line managers of key dates and ensure review meetings are conducted at the correct point of the employee lifecycle.
Liaise with the regional delivery centre to co-ordinate the preparation of employee letters and other HR documentation and complete four eyes check of the documentation. Prepare employee letters and other HR documentation which falls out with the remit of the regional delivery centre.
Prepare MI and assist with reporting, such as turnover, sickness and collation of exit interview feedback.
Track and monitor training for CI employees.
Assist with projects and other tasks, as and when required.
Assist with the preparation of payroll as and when required and ensure all documentation is provided to the payroll team in a timely manner.

Candidate Profile:

Experience working within HR desirable
Experience working in an office environment is essential
Working towards or willing to work towards CIPD level 3 or another relevant qualification
Strong administration skills. Competent with full MS office suite. Experience using an HR database and familiarity with Microsoft Excel pivot tables and dashboard is an advantage.
High standards with the ability to work accurately with good attention to detail.
Process driven and enjoys administrative work.
Takes ownership of work and uses initiative to implement or improve processes and procedures to drive efficiencies, reduce admin burden for the rest of the HR team and add value to the business.
Strong communication skills, both written and verbal (Fluent in English).
Tact and diplomacy. Able to work with the utmost discretion and confidentiality.
Able to work and adapt to change.