HR Administrator London, England
Job description
We have an exciting opportunity to join our Human Resources team as a HR Administrator on a part time basis (17.5 hours). As a HR Administrator you will be responsible for delivering proactive and efficient HR administration and data processing in support of the HR team.
You will undertake a variety of different administration tasks that cover the whole employee lifecycle - from preparing contracts for people joining Penguin Random House, to processing leaver information.
You will work closely with in-house departments such a Payroll, Pensions, Finance and external provider companies. As an HR administrator you will work to agreed SLA’s and will often be the first point of contract for HR related queries.
Key responsibilities
Administration:
Creating new joiner contracts and setting up new joiners on all relevant internal systems in advance of the individual joining Penguin Random House. This includes ensuring all information is received on time (following up where information is missing) and ensuring the individual has a smooth transition into the business.- Processing any employee changes on the HRIS and generating letters in support of those changes (for example salary changes, promotions, maternity/adoption leave etc.)
- Managing the monthly benefits processes – including ensuring data is up to date and accurate, that any ‘life event’ windows are actioned, that employees understand any actions they need to undertake.
- Managing absence data and supporting the Generalist team to report on absence as required.
- Processing leaver paperwork and generating the appropriate leaver letters.
Data Integrity and People Analytics:
Ensuring that all information contained within the HRIS is timely and accurate and can be relied upon.- Continually seek ways to improve the accuracy and functionality of the HRIS.
- Running scheduled reports and ad-hoc reports as required to support the business.
Liaison with employees:
Acting as the first point of contact with employees for certain matters (for example name changes, benefit queries etc.) providing a seamless ‘customer focused’ service and escalating issues as relevant to the HR generalists or other members of the HR team / wider business.- Interacting with employees to answer questions and investigate issues as relevant and/or as requested by the HR generalists.
What you’ll bring
Excellent communication and interpersonal skills, both verbal and written with a good customer focus - able to tailor communications appropriately in line with information provided.- Positive, friendly, confident, and professional attitude - able to build positive and proactive relationships with key stakeholders within the HR and Payroll teams, as well as with employees.
- Attention to detail - able to work at pace with ‘right first time’ accuracy.
- A track record of working to deadlines with ability to prioritise workload.
- Able to work independently and on own initiative within specified guidelines or processes.
- Comfortable learning, working with and adapting to IT systems.
- Proven experience of working with MS Office.
- Demonstrable numeracy and literacy skills.
Previous experience within a HR, Payroll environment and working with HRIS is desirable but not essential.
This is a hybrid role with the expectation to come into one of our offices, based in London (Pimlico and Nine Elms) once a week. The part time hours for this role is 17.5 hours, we are flexible on what days you would like to work these hours. Working patterns will be discussed further at interview stage.
If this sounds like your next opportunity, please apply with your CV and cover letter by Friday 25th August 2023.
Salary: You'll start on £26,500 (pro rata). Expect a £1,000 increase on your first anniversary in this role to reflect your growing contribution.
Our employees are the heart of our business. We have a range of benefits to reflect our commitment to our employees, some of which are:
- 27 days paid holiday entitlement in year one (plus bank holidays), increasing a day each year up to 30 days
- Medical cover
- Life assurance
- Cycle to Work scheme
- Discounted gym membership
- Generous pension scheme
- Summer working hours (role dependent)
- Volunteering policy and charity matching
- Employee Assistance programme
- Mentoring programme
- Extended gender neutral parental leave
- Access to free and discounted books and eBooks across Penguin Random House UK
- Each site has trained mental health first aiders
- We plant a tree for every new employee to our business
Our creativity is inspired by different perspectives, so we want our culture to be one of belonging, where everyone feels welcome and where differences are celebrated.
As a Disability Confident Committed organisation, we're part of the offer an interview scheme. This is where disabled applicants who meet the essential criteria for the role can opt in to get to the next recruitment stage. There may be some situations where volume of applicants means we can't take all eligible candidates to interview.
We want to make sure disabled applicants can be their best at each step of the recruitment journey. If you need adjustments during the application process, we encourage you to get in touch with us at http://[email protected]. Remember, you only need to share what you are comfortable to for us to support your adjustment request. Find out more about our approach here: http://www.penguinrandomhousecareers.co.uk/applying-for-roles-with-a-disability
We partner with The Book Trade Charity, who provide financial assistance for people looking to get into the publishing industry; you can find more information and talk directly here: https://btbs.org/grants
Please note, we are not able to accept agency CVs for this role. Any CVs sent speculatively will not be eligible for a fee.
Company: The Random House Group Limited
Country: United Kingdom
State/Region: London
City: London
Postal Code: SW11
Job ID: 263170
