Find More Than 10K+
United Kingdom Jobs

Job description

The Obsidian Healthcare Group is a full service, global Group delivering exceptional healthcare communications and non-promotional medical education with a more personal, service-orientated and ethical approach.

People are at the heart of everything we do and the foundation on which the business was built. We’re really proud of our culture and values and the small HR team is integral in supporting this.

Main tasks & responsibilities:

• Being point of contact for HR queries, dealing with all information in a professional and confidential manner with the highest attention to detail, supporting our people and ensuring compliance with employment legislation and group policies and procedures
• Being first point of contact for Cezanne both internally and externally, assisting with any queries and keeping Cezanne up dated with any changes needed
• Add, delete, change all new starters/leavers/employment changes to Cezanne
• Administer HR-related documentation, such as offers of employment and terms and conditions of employment, promotion, salary increases, references, annual review letters, flexi working requests, sabbaticals, contract changes etc.
• Diarise and liaise with line managers regarding any End of Probationary periods, returns from maternity, sabbaticals, flexible working
• Liaise with any new starters ensuring they complete & return all the necessary forms and that they are aware that external IT providers will contact them to arrange delivery of their equipment
• Upload all documents on to Cezanne and add policies for signing. Note any medical conditions or dietary requirements.
• Liaise with external IT providers to ensure new starters have the required equipment and set up needed on first day
• Notify external IT providers regarding any leavers to ensure that leavers are removed from all systems at end of last working day
• Liaise with any leavers to ensure that they are aware of how to return any equipment
• Ensure that Eserve is updated with any new starters and leavers as appropriate
• Ensure the HR platform (Cezanne) is up to date, accurate and complies with legislation
• Responsible for arranging and delivering part of the induction programmes, including first day HR/welcome and back to work inductions
• Arrange and conduct maternity planning meetings, exit interviews ensuring any issues or concerns are raised and addressed as appropriate
• Supply employment/mortgage reference letters
• Continually improving the way we work in line with business needs, changing employment law and best practice. Ensuring all checklists and documentation is up to date and remains relevant
• Responsible for the administration of our employee benefits to include; pension, private health care, life cover, income protection, EAP, childcare vouchers
• Preparation of monthly payroll data, and HR reports to include; absence levels, turnover, recruitment update and annual holiday situation
• Keeping the Obsidian Employee Information spreadsheet updated
• Keeping the Organisation Chart updated
• Covering for office administrator during holidays and sickness absence
• Supporting the HR Generalist, manage the recruitment process, liaising with recruitment agencies, placing on line adverts, arranging interviews and issuing relevant correspondence
• In conjunction with the office administrator; administer the learning and development programme, booking employees on courses, organising venues and refreshments (both inhouse and external), liaising with external providers as needed

Experience Required:

• Ideally have recognised HR qualification (CIPD level 3)
• Must have relevant HR experience and proven experience working in a busy generalist HR position
• Must be a fully proficient user of Microsoft Office – advanced MS Office user
• Experience of working with HR IT platforms
• Experience of administering payroll is preferred but not essential

Job Type: Full-time

Pay: £35,000.00-£40,000.00 per year

Benefits:

• Casual dress
• Company events
• Company pension
• Employee mentoring programme
• Enhanced maternity leave
• Enhanced paternity leave
• Life insurance
• On-site parking
• Private medical insurance
• Sick pay
• Wellness programme
• Work from home

Schedule:

• Monday to Friday

Supplemental pay types:

• Yearly bonus

Experience:

• Human resources: 1 year (preferred)

Work Location: Hybrid remote in Westerham