HR Administrator London, England
Job description
"K" Line (Europe) Ltd is the European subsidiary of a global Japanese shipping and logistics company, Kawasaki Kisen Kaisha Ltd. known as "K" Line.
We have an opportunity for a permanent HR Administrator to join our HR department. You will report to the HR Deputy Manager and Finance Director. You will be responsible for assisting with the effective operation and the smooth running of the Human Resources Department and other office administration matters.
If you have strong attention to detail, passion for organising, streamlining and administration support and coordinate key KR initiatives, projects and tasks, please apply.
Key tasks and responsibilities:
HR
- Be the first point of contact for all HR queries relating to the UK group.
- Recruitment & Onboarding – Partner with hiring managers to provide advice and support throughout the recruitment life cycle from advertising roles through post offer and onboarding.
- Provide a professional and efficient administrative service from the start to end of the employee lifecycle.
- Support the HR Deputy Manager with formal meetings for various Employee Relations cases.
- Proactive administration of all HR processes such as new starters, contract extensions, leavers, references, probation reviews, and accurately updating the HR database in line with guidelines.
- Provide support for any day to day requirements and ad-hoc projects.
- Assist with end of the year requirements/reporting.
- Run headcount and various other reports on ad hoc basis.
- Assist with performance management procedures, CIPHR update and management.
Payroll
- Collating information internally for the UK group and liaising from start to finish with the payroll bureau.
- Responsible for processing and checking monthly payroll.
- Able to advice staff should there be any payroll enquiries.
- Add sick leave, holiday, increments, benefits.
- Process Starters, Leavers, P45, P60.
- Absence and holiday monitoring and reporting: SSP, SMP, SPP
- Reconcile excel spreadsheets, pension reporting and analysis, childcare vouchers, health care, season tickets, to ensure payments are made on time.
Facilities management
- Logging and dealing with day to day issues around the office
- Ensure that employees are adhering to company policy regarding all Health & Safety procedures.
- Plan and schedule H&S training.
- Monitor Fire wardens and First Aiders across the office.
- Liaising with Building Management, contractors and suppliers.
Person Specification
- CIPD Level 3/5 or equivalent qualifications within HR (preferred).
- 2-3 years of experience as an HR generalist and experience of working in facilities as an administrator/coordinator.
- Exposure to Employment Law and employment regulations.
- Knowledge of Health & Safety.
- Proven experience of a consistently high level of accuracy and attention to detail.
- Fantastic organisational and time management skills.
- Effective HR administration and people management skills.
- Computer literacy and familiarity with the Microsoft suite of software to intermediate level in Word, Excel and Outlook.
- Experience of HR software systems (CIPHR).
- Understanding of confidentiality and GDPR.
- Exposure to payroll practises.
- Excellent communication skills (both verbal and written).
- Finally, and most importantly – must be a team player and hardworking, able to meet service standards at a personal and team level.
Job Types: Full-time, Permanent
Salary: £30,000.00-£35,000.00 per year
Benefits:
- Company pension
- Cycle to work scheme
- Private medical insurance
Schedule:
- Monday to Friday
Experience:
- Human Resources: 2 years (preferred)
Work authorisation:
- United Kingdom (preferred)
Work Location: Hybrid remote in London
