HR Administrator London, England
Job description
WHO WE ARE:
CloserStill Media run over 80 market leading business exhibitions in the learning, healthcare, technology, and veterinary sectors, with events in the UK, Europe, USA and Asia.
Our portfolio includes some of the fastest growing, and often award-winning events including the London Vet Show, Cloud Expo Europe, Data Centre World, The Pharmacy Show, Learning Technologies, DevLearn and The Dentistry Show.
We are the envy of the events sector with over 60 major industry awards including The Sunday Times Top 100 Best Companies to work for three years in a row in 2018, 2019 and 2020!
We have exciting growth plans over the next two to three years and are looking for ambitious and motivated people to join our award-winning teams.
Generalist HR support:
- Work closely with the HR team to support with all administration within the team.
- Support with drafting contracts, contractual addendums and any other people-related paperwork as required.
- Ensure that all paperwork is updated on each person’s file.
- To maintain and keep the HR System (HiBob) up to date on an ongoing basis, including ensuring the data is up to date at all times and making changes as requested.
- Maintain the payroll tracker and ensure it is up to date with everything needed to be actioned for that month and to maintain future dates, ensuring everything is kept up to date.
- Reply to reference requests that come in, and ensure references are requested for all new starters.
- Maintain the electronic files, ensuring all paperwork is returned and saved as appropriate, maintain the HR SharePoint and keep the files organised and up to date.
- Monitor and respond to queries from the HR inbox, ensuring a people-focused approach.
- Schedule and deliver inductions on a weekly basis to new starters.
- Raise POs and support other team administration.
- Support with other queries as requested by HR management.
Recruitment:
- Support the Recruitment Manager with any recruitment-related administration, including setting up and arranging interviews.
- Liaising with the Recruitment Manager to arrange logistics for screening calls.
- Sending communications to candidates in relation to their applications.
- Ensure relevant paperwork is sent to the recruiting managers to move along the process.
- Getting the relevant offer checklist from the manager in order to prepare offer paperwork.
- Supporting with maintaining TeamTailor (ATS/Applicant Tracking System).
PERSON SPECIFICATION – SKILLS, EXPERIENCE AND QUALIFICATIONS
- Experience in an administration role, with 6+ months of experience in an HR team.
- Strong written and verbal communication skills with a focus on proactivity and initiative.
- Excellent attention to detail.
- Strong organisational skills.
- Ability to work in a small, fast-paced team while maintaining high accuracy levels and promptly delivering conflicting priorities.
- Maintain confidentiality at all times and work in a respectful and people-focused manner.
DIVERSITY AND INCLUSION:
CloserStill Media embrace diversity in all its forms and are committed to continuing to develop a diverse and inclusive environment that encourages collaboration and innovation.
We are an equal opportunity employer. All applicants will be considered for employment based on merit without attention to age, ethnicity, religion or beliefs, sexual orientation, gender identity, family or parental status or disability status.
