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HR Administrator

Location: South Kensington

Hours: 9am-6pm Monday to Friday (Hybrid Working 3 days in the Office 2 days at Home)

Remuneration: £27,000 - £28,000

If you are considering a change of company, you should look no further than us here at Chestertons. With so many exciting plans, significant investment and huge growth planned for the next few years, the opportunities are in abundance and we are keen to secure lots of additional great talent across all areas of our business.

Job Purpose:

You will provide first line support and advice to employees on all contractual and process related aspects of their employment. Primarily supporting the people team by delivering efficient, effective and accurate day to day administration in all aspects of the employee lifecycle and payroll. Where required, you will also be involved in administrative duties within the wider People & Culture team.

Key Accountabilities:

• Provide all day to day operational aspects of the employee lifecycle ensuring all administrative duties are accurate, up to date, deadlines are met, paperwork is returned as expected and stakeholders across all relevant departments are informed.
• These duties include:
• Employee on-boarding, producing contracts, setting up new starters on our HRIS, databases and portals, benefit administration and referencing
• The administration of our family friendly processes, advising employees of their rights
• Maintaining employee data integrity via our HR system, for instant access to clean and accurate employment data, including processing any promotions or changes to our current employee’s contractual status and payroll information
• Managing employee termination documentation and communication, including issuing references and bespoke leaver letters when requested
• Acting as the main contact and administrator for our HR system. Including updates, customisation, training, reporting and enquiries, liaising with the system provider where required and escalating where appropriate
• Ensuring all employee files are maintained correctly and deleted/archived as appropriate adhering to GDPR requirements
• Ensuring all internal organisational charts are up to date, accurate and available for distribution as requested
• Reporting on all people data as required to support effective decision making across the business
• Supporting payroll in providing relevant work references for current employees
• Ensuring all team invoices are processed in a timely and efficient manner
• Supporting all employee relations cases administration, including producing paperwork and providing advisory support in basic meetings
• Support projects as required, including research, coordination, administration and developing efficient and effective processes to ensure success

Professional Skills and Experience:

• Proven track record of success in a similar role and environment, confident dealing with customers by telephone, email and face to face
• Experience of supporting a busy team where priorities often shift and change
• Ideally will have already worked in an admin support role within an HR department
• Proficient in Word, PowerPoint and Excel and in using Outlook functions efficiently, experience of Access People XD would be desirable
• Able to work proactively with limited direct supervision
• E-literate and able to acquire, manipulate and disseminate information
• Organised and able to manage time effectively. Ability to focus on several projects simultaneously at differing stages and to adapt to changing priorities on a daily basis
• Confidential and discrete

Attributes:

• Extremely organised and efficient, plans and prioritises work effectively and can be relied upon to complete tasks on time and in line with expectations
• Customer focused and understands the need to support colleagues in delivering high customer service standards
• Strong attention to detail and pays particular attention to accuracy by routinely checking own work
• Anticipates needs and proposes solutions ahead of being asked
• Can handle significant workload effectively and accurately, prioritising as needed and maintains focus, accuracy and positivity when under pressure
• Effectively judges what information needs to be shared with whom and when, including what to escalate
• Inputs data accurately and can analyse and produce reliable reports on this data
• Has a strong work ethic
• Has credibility and presence, is an excellent relationship builder both internally and externally

Benefits: Employee Assistance Programme, up to 23 days holiday + public holidays, charity volunteer day, ride to work scheme, Xtras discount and benefits system, discounted gym membership, season ticket loan, medical cash plan, access exclusive events, including advanced booking O2 tickets.

Company profile: Chestertons is a hugely successful, multi-award winning property specialist with a strong presence in London and internationally across the globe. We have over 70 offices across 17 countries and 4 continents and provide a wide variety of property services within the residential and commercial sectors, including Valuations, Sales and Lettings, Investment Agency, New Homes, Residential Development Consultancy, Property and Block Management and Leasehold Services.

Chestertons is an equal opportunities employer. We welcome applications from anyone who is excited by the opportunity of joining us and will thoroughly consider all applications without attention to ethnicity, religion, sexual orientation, gender, identity, family or parental status, national origin, veteran, neurodiversity status or disability status.