HR Administrative Assistant London, England
T. Rowe Price
Full Time
London, England
32845 - 50000 GBP ANNUAL Today
Job description
There is a place for you at T. Rowe Price to grow, contribute, learn, and make a difference. We are a premier asset manager focused on delivering global investment management excellence and retirement services that investors can rely on today and in the future. The work we do matters. We invite you to explore the opportunity to join us and grow your career with us.
POSITION PURPOSE
We have a brilliant opportunity for an Administrative Assistant to join our friendly HR Team. This is an exciting and varied role for a team assistant where you will be the key administrative support for the HR Team. Due to the nature of this position, you will have exposure to several sub-teams across the HR function including Talent Acquisition, Associate Experience, Communications, Compliance, Compensation and Benefits along with the opportunity to work closely with key HR stakeholders.
The role primarily includes meeting scheduling, project work, expense and travel coordination, interview scheduling along with the general administrative tasks listed below.
Project work is an excellent way to delve deeper into the work of the HR executives and learn more about the different areas and possibilities to progress within HR. This includes but is not limited to creating presentations, event coordination, data collection and producing feedback presentations.
The successful candidate will face tasks with a “can do” attitude, will have excellent communication skills and the ability to converse at all levels and have strong attention to detail. They will be able to work flexibly in a team and individually in a quick changing environment.
PRINCIPAL RESPONSIBILITIES
Administrative duties:
- Setting up meetings, appointments, and interviews - working with the HR executives to organise large meetings related to ongoing projects and key business initiatives
- Answering any queries from the HR Team and fielding other internal HR-related inquiries where necessary
- Assist recruiters with posting job adverts on careers pages
- Setting up phone screening calls for recruiters
- Manage new vendor set up, procurement and invoicing through myBuy and Dataserv systems
- Assist with onboarding documentation for any new joiners in the team as required
Reports and Presentation Materials:
- Assist with preparing presentations and documents including editing, drafting, and proofing
- Maintaining various team reports, management packs and board papers for committee meetings
Events and Logistics:
- Supporting the logistics for London based events, including Town Halls, Foundations & Leadership lunch sessions for new joiners, intern events and assessment centres along with external speaker events
- Gather feedback and collate data relating to associate held events
- Coordinate training sessions
Network and Relationship Building:
- Works collaboratively with Senior Administration Assistant, monitoring the team’s workload requirements, escalating any issues that arise and provides back-up support when needed
- Fosters successful relationships through direct interaction with peers, professionals, and others
Database Maintenance & Support:
- Support with managing the Human Resources Calendar and SharePoint site
- Manage and update HR databases where necessary
- Process IT and systems requests through myAccess
Travel & Expenses
- Travel - process global and domestic travel arrangements; may involve organising multi-city travel schedules/itineraries, and travel documents (Visas, passports)
- Expenses reporting & management - ensures compliance with company policy & reporting regulations and follow-up to ensure accurate processing & reimbursement
PERSONAL ATTRIBUTES / SKILLS / QUALIFICATIONS
- Proactive and enthusiastic personality, ready to dive into projects and assist where required
- Ability to be discrete and understand the importance of complete confidentiality
- Advanced knowledge of technical applications (i.e., Outlook, Word, Excel, PowerPoint, Adobe)
- Strong communication skills including verbal, listening, and written
- Strong editing and proofreading skills with attention to detail
- Ability to multitask and prioritise workload but push back where needed
- Ability to work effectively and communicate with a global team
- Able to professionally handle numerous tasks simultaneously with interruptions and constantly changing priorities
- Educated to A level or degree standard
- Previous experience as a team assistant is desired
- Experience of working within HR and interest in this area is desired
Commitment to Diversity, Equity, and Inclusion:
We strive for equity, equality, and opportunity for all associates. When we embrace the power of diversity and create an environment where people can bring their authentic and best selves to work, our firm is stronger, and we create greater value for our clients. Our commitment and inclusive programming aim to lift the experience for each associate and builds allies for our global associate community. We know that a sense of belonging is key not only to your success at the firm, but also to your ability to bring your best each day.
T. Rowe Price is an equal opportunity employer and values diversity of thought, gender, and race. We believe our continued success depends upon the equal treatment of all associates and applicants for employment without discrimination on the basis of race, religion, creed, colour, national origin, sex, gender, age, mental or physical disability, marital status, sexual orientation, gender identity or expression, citizenship status, military or veteran status, pregnancy, or any other classification protected by country, federal, state, or local law.
