HR Administration Assistant (Ref: CC44820) London, England
Job description
HR Administration Assistant (Ref: CC44820)
A leading worldwide developer, publisher, and distributor of interactive entertainment for game consoles, PCs, handheld and wireless devices is looking for an HR & Office Assistant.
This role will support the European HR Manager with day-to-day management of the office administration and HR related tasks.
TYPE: Permanent, full-time
WORKING HOURS: Monday to Friday (hybrid working
START: ASAP
LOCATION: West London
Main Responsibilities
HR Administration:
· Provide administrative and organisational support to the European HR Manager.
· Responsible for processing and filing of HR related documentation (both hardcopies and on HR software). Ensuring files and records are kept up to date and in line with GDPR requirements.
· Supporting with contractual documentation requirements. Keeping track of HR related documentation.
· Being the first port of call for employees that have an HR query.
· Coordinating recruitment, including placing adverts, liaising with recruitment agencies, communicating with candidates, scheduling interviews and providing feedback.
· Supporting with the on-boarding process.
· Monitoring and updating the absence system.
· Processing benefit requests and compiling benefit reports for monthly payroll runs. This involves liaising with benefit providers, accurate data tracking, invoice verification and ensuring any discrepancies are resolved in a timely manner.
· Conducting research and compiling data where required. This can require collating and preparing data for reports submitted to Senior Managers.
· Assisting with ad hoc HR-related projects.
· Reliably covering for other HR team members on any incoming queries as needed due to sickness or holiday.
Office Administration:
· Perform clerical duties, including but not limited to: Sorting and distributing incoming mail.
· Greeting visitors and vendors as needed.
· Arranging meetings by reserving rooms and/or scheduling MS Teams/Zoom meetings.
· Taking meeting minutes and writing up meeting notes.
· Maintaining office stationery and kitchen stock levels and placing orders when needed.
· Creating, editing, and updating spreadsheets to support the team with accounting-related duties. This will involve maintaining accurate records to help verify invoices received match orders placed, and being able to highlight any discrepancies.
· Monitoring and coordinating Health & Safety requirements for the workplace.
· Helping organise and maintain office common areas, and monitoring cleanliness liaising with office cleaning contractors when needed.
· Resolving office-related issues and responding to requests.
· Assisting with business and travel insurance renewals.
· Coordinating events such as our summer & Christmas parties as necessary.
· Compliance:
· Assisting with HR related J-SOX and GDPR compliance requirements.
· Administrative assistance and support for UK, French, and German entities as and when required, in order to ensure HR compliance within J-SOX standards for annual company policy reviews and processes.
Ideal Candidate:
· Must be able to maintain absolute confidentiality at all times regarding sensitive HR information.
· Professional in outlook.
· Ability to work across job levels and cultures.
· Strives to understand the employee context, and acts to promote good working relationships.
· Willing to meet internal and external customer expectations.
· Approachable disposition, eager to help colleagues.
· Interest in HR or organisational psychology preferred, a desire to learn essential.
· Previous experience in HR or Office Management advantageous.
· Strong PC skills and proficiency with spreadsheets such as MS Excel are essential.
· Good working knowledge of MS Word, PowerPoint, and Outlook.
· A critical thinker, with demonstrable problem-solving skills.
· Able to work on multiple, simultaneous tasks and to work to tight deadlines.
· Proactive and can-do approach essential.
· Detail orientated, organised and passionate about delivering consistently high levels of service.
· Able to facilitate and support changing business needs.
· Keen attention to detail and process.
· Ability to take ownership of tasks and to report back on progress.
· Job Specific Competencies:
· Ability to work with others across all levels and divisions of the organisation.
· Of a collaborative nature, able to provide a supportive and helpful approach.
· Communication
· Effectively elicits information through objective and active listening.
· Excellent verbal and written communication skills, able to communicate clearly.
· An effective communicator with a diplomatic approach, capable of liaising with staff at all levels.
· Self-aware and able to use empathy and social skills to thoughtfully respond to sensitive issues brought forward by colleagues.
· Able to plan and manage time and priorities, setting appropriate timelines, and coordinating tasks for self and with others.
** All applicants must have the right to work in the UK as the Company is not able to offer visa support.
If your application is successful, you will be contacted within two business days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.
Job Types: Full-time, Permanent
Salary: Up to £30,000.00 per year
Schedule:
- Monday to Friday
Application question(s):
- Do you have a strong interest in HR?
- Are you organised and have previously filled an administrative role?
Work authorisation:
- United Kingdom (required)
Work Location: One location
Reference ID: CC44820
