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This role is within a unit where Surrey Police and Sussex Police work in collaboration, whilst continuing to be two separate legal entities/employers with different terms and conditions.
Both Surrey Police staff and Sussex Police staff are employed in this unit on their own force terms and conditions.
Successful candidates may be appointed on the terms and conditions of employment of either Surrey Police or Sussex Police, depending on organisational requirements. A discussion will be held with the successful candidate to confirm the details of location, salary, allowance and hours.
Division / Department - Specialist Crime
Status - Full Time and Part Time Available
Contract Type - Permanent
Grade - Surrey Police Grade D / Sussex Police Grade 7
Salary Grade Range - Surrey Police £24,075 - £27,303 / Sussex Police £22,677 - £24,552
The starting salary for this role will usually be at the bottom of the salary range and will be pro-rata if the working hours are less than full time.

The Role

We are looking to recruit HOLMES Indexers in Woking, Surrey.

Surrey and Sussex Major Crime Team have a number of Incident Suites that are concerned with Major Crime investigations that include murder, manslaughter and serious crime.

HOLMES is the specialist police database system that is used to support Major Crime investigations from the outset of the enquiry through to court prosecution and any subsequent appeals against conviction.

The HOLMES Indexer is responsible for processing large volumes of documentation generated during the course of a major enquiry. The Indexer is responsible for placing information contained within these documents into different indices and categories, and index linking common factors.

Please Note: Appointment is conditional on passing a HOLMES full time four week Initial Training Course which will be run from another force area.


We welcome applications and discussion with candidates who wish to work full-time or part-time.
The starting salary for this role will usually be at the bottom of the salary range and will be pro-rata if the working hours are less than full time.

Key Responsibilities

Your main functions will include registering documents generated during the course of an enquiry, indexing the contents of the documentation and using indices to interrogate the system and retrieve information. Accuracy is paramount as any error or duplication can directly impact on the speed with which the offender is arrested and the offence detected.

You will be required to attend briefings to ensure a full appreciation of the current state and lines of the enquiry. You should expect to be working in a pressurised environment which can be noisy and fast paced with continual interruptions. You will need to show a commitment to flexible working practices and patterns.

The successful candidates will be responsible for administrative tasks, including minute taking at briefings, archiving paperwork and receiving telephone messages into the Major Incident Room.

You will also be providing support to the Serious & Organised Crime Unit and the Economic Crime Unit when required.

Skills & Experience

Further Information

We recognise that our people are balancing careers with commitments and interests outside of work. We welcome applications and discussion with candidates who want to work full-time or part-time/flexible hours.

For further information about this role, please contact HOLMES Indexing Team Leader
Jacky Bushell on [email protected] 01483 637655

Additional Information

Following submission of your application you will receive a confirmation email with a copy of your application attached. Occasionally emails from this address can fall into spam/junk folders so please ensure this is checked regularly. You may wish to consider adding [email protected] to your address/contact list to ensure you receive all communications.
Surrey Police and Sussex Police work together in collaboration for this role, however they remain two different employers, with differing pay scales, allowances and terms and conditions including hours of employment.
If you are an internal candidate and are conditionally offered the role your attendance record and any reasonable adjustments already in place will be discussed with yourself and your current line manager. If you are successful in your application, you may be required to resign and transfer your employment, taking on the Terms & Conditions and pay scales of the Lead Force (if this is not your existing Home Force).
This post is being advertised in parallel with Force redeployment processes. Any redeployees who are identified will be given preference. This may result in the post being withdrawn at any point during the recruitment process.
Surrey Police and Sussex Police Special Constables, Volunteers and Agency Staff (excluding self employed workers) covered under the Agency Worker Regulations (AWR) are eligible to apply for internal advertised posts.

Diversity Statement

We are only as good as our people. It's really important that our officers and staff can be themselves in the workplace and we know that as an organisation we'll grow from the variety of thinking, approach and skills that diversity brings; all of which help us deliver a better policing service. We strive to ensure how we deliver our services, provide information and how we recruit is open and accessible to all.
We have multiple staff support groups who help to improve our understanding of minority issues and ensure they are reflected in our work. We are proud members of the Stonewall Workplace Equality Index and Disability Confident, a signatory of the Race at Work Charter and aligned with the Armed Forces Covenant and the HeForShe movement.
We value the differences that people bring from all backgrounds and communities. Regardless of age, sex, ethnicity, sexual orientation, gender identity or gender expression, disability, social status or religious beliefs, we would love to hear from you.

Job Detail

Reference number

SYSX STAFF02934

Date posted

05/06/2023

Closing date

26/06/2023