Health and Safety Manager Dundee, Scotland
Job description
Candidate Brief
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Health and Safety Manager
Closing Date 12 p.m. (Noon) on 5 July 2023
Interview Date 18/19 July 2023 in person, however
MS Teams interview may be considered if unable to attend in person
Grade/Salary Grade 8
Hours Full-time, 35 hours per week
Type of Contract Indefinite
Annual Leave Entitlement 33 days plus 8 University closure days
Pension Abertay University Pension Scheme
(AUPS)
Recruiting Manager Eilidh Fraser
Recruiting Manager [email protected]
Contact 01382 308036
Area People Services
Location Bell Street, Dundee with opportunity of some hybrid working
Contents Section
Abertay University 1
The Service & Area 2
The Role 3
Person Specification 4
Competencies 5
Application Process 6
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1. Abertay University
Abertay University is a modern, pioneering, and ambitious university with around 600 staff and 4,500 students. We have a strong and evolutionary tradition of preparing students for the industries and jobs of the modern world. Abertay has made its mark with high-quality, well-directed teaching and research which, in turn, provides a stimulating and enriching experience for our students.
Abertay University has achieved the Race Equality Charter Mark Bronze Award for our ongoing commitment and active steps to improving race equality for our staff and students and the Athena Swan Bronze Award, recognising the university’s achievements in respect of gender equality. In 2022 we received the People Insight
Higher Education Outstanding Workplace award, recognising our top-25% employee engagement results.
Visit our website for more information on:
- Working at Abertay Teaching and Learning Research
The City of Dundee
Dundee is a historic city set in a beautiful, sunny location on the east coast of Scotland.
As well as being a compact city, Dundee has great schools and beautiful surrounding countryside. Just a little over an hour’s drive away from Edinburgh, Glasgow and
Aberdeen, Dundee’s property prices can be half those of Scotland’s larger cities.
Dundee is the UK's first UNESCO City of Design based on its contributions to medical research and the creative industries. In September 2018 Dundee became home to the second Victoria and Albert Museum, the V&A Museum of Design, and the Eden
Project has announced plans to bring their world-class environmental project and visitor centre to the city.
The Campus
The heart of the University lies in Bell Street, with most teaching and learning facilities, offices, research centres, and the library all within just a few metres of each other. The city centre campus means that everything is within easy reach – transport links, restaurants and leisure facilities.
You can find out more about working at Abertay, the city and Abertay’s campus on our Working at Abertay University video on our Working at Abertay webpage.
Employment with Abertay
Abertay University recognises the value of a diverse working environment and is keen to receive applications from individuals from across all of the equality protected characteristics (race, sex, disability, gender reassignment, age, sexual orientation, religion/belief, pregnancy/maternity, marriage/civil partnership).
The University also supports opportunities for part-time and flexible working and has policies in place to facilitate this. More information on our policies can be found at https://www.abertay.ac.uk/about/working-at-abertay/.
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2. The Service and Area
The People Services team provides a comprehensive, professional service to support achievement of the University’s strategic objectives and People Strategy.
We work together to support organisational development and deliver people services across the employment life cycle for around 600 staff, and to lead on equality, diversity and inclusion and provide Health and Safety (H&S) services for the
University as a whole. Key elements of our services include: health and safety; occupational health, staff engagement and wellbeing; trade union relations and other
HR (human resources) functions; staff learning, development and training; and equality, diversity and inclusion.
The People Services team’s core values are professionalism, service excellence, effective communication, working well with others, respect for self and others and always learning. Everyone in People Services contributes to projects and initiatives – bringing their areas of expertise and interest and working together as appropriate to support each other and meet the needs of the University.
We support learning and development for University staff and reflect that within our own team, providing continuous professional development through internal and external courses and conferences, mentoring and support, and opportunities for involvement in areas of work that enable development of professional skills and experience.
The team is shown on the organisation chart below.
People Services
Director of
People & OD
People Learning &
People & OD Health & Safety Occupational
Operations Development
Manager Manager Health Adviser
Manager Partner
People & OD HR Operations
Partner Officer
2 x HR
Coordinators
Administration Services
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Health and Safety
The Health & Safety Manager reports directly to the Director of People and
Organisational Development, as both line manager and chair of the University’s
Health & Safety Committee. The H&S Manager also works directly with colleagues at all levels across the University as part of the role.
In addition to People Services colleagues, the H&S Manager has a particularly close working relationship with the Head of Estates and the Estates and Campus Services team in view of their responsibilities for the University’s estates and buildings and fire safety. The H&S Manager also works closely with the Corporate Services
Manager (in relation to business continuity and insurance); the chairs of the local
Health and Safety Committees; and with Specialist Advisors, who are staff in the
School of Applied Sciences assigned responsibility for biological, chemical and radioactive hazards and practices.
The importance of Wellbeing, Health and Safety is recognised by the University leadership and governing body, and we have in recent years made substantial progress in developing and embedding a strong health and safety culture and processes. This is reflected by Wellbeing, Health and Safety being one of the five strategic priority themes in our People Strategy (agreed November 2022). As part of that Strategy we have committed to building on the improved awareness of H&S and understanding of risk assessment developed during the pandemic, and work with staff, to sustain and further develop H&S and Occupational Health practices that support a H&S culture in the University and promote employee wellbeing; and more broadly to continuing to develop and improve our H&S culture and practices.
The role holder will work closely with our Occupational Health Advisor and other
People Services in relation to staff engagement and wellbeing, including stress management.
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3. The Role
Purpose
The overall purpose of this role is to provide Health and Safety leadership, support and professional expertise to all areas of the University; to ensure that University practices conform to all legal H&S requirements; and to maintain and further develop a strong health and safety culture and associated policies and processes.
The H&S Manager provides a range of services to all Schools, Services and functions, and assist Deans, Directors and manager to meet their legal responsibilities to develop robust safety management systems and effectively manage the H&S risks to staff, students, contractors and visitors involved in or affected by University activities.
Role Specific Duties and Responsibilities
1. Provide and manage the University's Health and Safety service, ensuring effective planning, control, coordination, reporting, review and training to meet the standards set for the University's H&S Management System.
2. Develop and manage the university's health and safety management system and approach via the formulation of plans, proposals, policies, codes of practice and procedures to comply with current, new and impending legislation and working to achieve current best practice standards, contributing to the implementation and further development of the University’s People Strategy.
3. Develop the health and safety objectives for the University, contributing to the implementation and further development of the University’s People Strategy: identifying the priorities, devising adequate management systems and setting the performance standards to be met.
4. Provide relevant duty holders with expert, authoritative and independent advice on health and safety to ensure compliance with Health & Safety legislation and provision of fit for purpose H&S measures.
5. Lead and influence duty holders, Court (governing body) designated responsible persons, teams and working groups in the development and promotion of a positive health and safety culture throughout the university using all appropriate communication methods.
6. Undertake, and produce reports on, monitoring, auditing, inspections and accident and incident investigations.
7. Undertake and regularly review fire risk assessments, and undertake disability risk assessments. Produce generic risk assessments for common tasks/scenarios and provide support and training/guidance to stakeholders on risk assessment and advice on control measures.
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8. Provide regular and ad hoc reports on all aspects of H&S to the Senior
Management Team, Health and Safety Committee and Court as required, including an Annual H&S Report.
9. On behalf of the University, lead on external health and safety communications and liaison with all relevant regulatory authorities, professional bodies, stakeholders and networks. Sector/local networks include the University Health and Safety Association (USHA), Tayside Integrated Safety Association (TISA) and the Institute of Safety in Technology and Research (ISTR)
10. Develop and maintain effective, modern health and safety management and administrative systems, processes and resources, including electronic and on- line systems, working with relevant services as required.
11. Contribute to intra-university groups and project teams, e.g., Prevent Duty Group, business continuity.
12. Contribute to the People Services team and promote staff engagement and wellbeing to enable all staff to reach their potential and perform at their best.
13. Any other reasonable duties necessary to fulfil the purpose of the job.
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4. Person Specification
Desirable Selection
Attributes Essential Selection Criteria Criteria
Professional qualification in health and Graduate or Post Graduate
Education/ safety – such as one from nationally degree in a relevant
Qualifications accredited awarding bodies such as the subject/discipline
National Examination Board in
Occupational Safety and Health Qualification in fire safety
(NEBOSH), EQF, SCQF and risk assessment
Membership of professional body Qualification in food safety
Qualification in health and
Evidence of CPD activity safety auditing
Knowledge and Comprehensive knowledge of health and Experience of working in
Experience safety and fire safety legislation Higher or Further Education
Experience of leading
Experience of creating and implementing initiatives, from determining new health and safety policies and the need, identifying the procedures. requirements, leading a team/group and
Substantial experience in an advisory implementing actions. role in health and safety within a complex multi-disciplinary environment. Experience of liaison with regulatory authorities
Leadership experience in a H&S role within a complex organisation. Knowledge of food safety legislation
Experience of carrying out inspections/monitoring/auditing and Delivery of bespoke training investigations, and providing (including online content) management reports, against health and safety standards of a multi-functional Development of area and identifying changes that are Supporting the required, to assist in the delivery of procurement of competent health and safety objectives. contractors
Experience of developing good working Experience of assessing relationships with key teams, functions and overseeing e-safety management system and individuals in order to both understand and influence central Experience of developing approaches to health, safety and risk. and implementing electronic/on-line systems
Experience of providing H&S training and for record-keeping; identify training needs. workflows (reporting, alerts, reminders, records); provision of
Experience of compiling and using guidance/information management information to provide
Budget control
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management reports and formulate H&S plans.
Proficient in use of the Microsoft suite of packages.
Competencies: Ability to: -
Build effective working relationships with people at all levels, internally and externally, including senior managers, disciplinary experts, trade unions, all staff and external regulatory bodies, e.g. HSE and Fire Service, and professional/sector networks.
Influence and persuade stakeholders through personal credibility and strong interpersonal and communication skills to promote excellence in H&S.
Maintain confidentiality and trust.
Interpret, understand and convey ideas or information with both specialists and non-specialists, through written and verbal communication.
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5. Competencies
In order to achieve Abertay University’s goals, the role-holder needs to demonstrate the following competencies:
Effective Communication
Definition: The use of appropriate communications media and methods, to convey, explain or discuss information in a manner that is clear and accurate for the target audience.
Expected Level: Anticipates others' needs for information and adjusts the level of content to suit audiences with varying levels of understanding and ability. Provides information in a suitable format so that the others' needs are met. Uses a range of different formats, chosen to the diverse needs and ensure understanding.
Liaison and Networking
Definition: Active participation in, contribution to or leadership of internal/external networks which build positive relationships and promote collaborative working.
Expected Level: Works across team boundaries to build and strengthen working relationships and shares information and ideas to help others develop their practice.
Is involved in networks to pursue a shared interest as a requirement of the role.
Planning & Organising
Definition: Proactive planning, prioritisation and organisation of work activities and resources to ensure best value is achieved whilst maintaining service availability and quality standards.
Expected Level: Gathers information to identify future demands and opportunities and develops longer term plans. Co-ordinates and reviews the work of others to improve performance and use of resources and involves other areas appropriately and co-ordinates effort and resources so performance standards and shared objectives are achieved.
Initiative and Problem Solving
Definition: Showing desire for continuous improvement in individual and team performance by actively contributing to problem solving and responding positively to opportunities for development.
Expected Level: Uses experience, the views of others and own judgement to resolve issues and in developing solutions to resolve unprecedented problems. Identifies relationships between apparently separate issues.
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Teamworking and Motivation
Definition: Working with others in a co-operative and collaborative capacity to motivate and, where necessary, lead teams to achieve their objectives.
Expected Level: Ensures appropriate resources and support are available so that the team and individual members are able achieve their objectives. Monitors progress and takes appropriate action to deal with difficulties and identify opportunities for cross team working and partnership.
Decision Making
Definition: Active contribution to/leadership of decision making processes within the team which ensure objectives are achieved and quality standards are maintained.
Expected Level: Considers wider impact of decisions, assesses possible outcomes and their likelihood. Uses judgement to make decisions with limited or ambiguous data and takes account of multiple factors. Distinguishes between the need to make a decision, when to defer and when not to take a decision.
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6. Application Process
Making your application
Internal Applicant
When you are ready to start your application, you can apply via Employee Self-
Service, there will be a link called ‘Apply for a Job’. The application form will be populated automatically with the personal data currently held about you.
External Applicant
When you are ready to start your application, you will be prompted to register on our online recruitment system, which can be found at https://www.abertay.ac.uk/about/working-at-abertay/jobs
You will be guided through all of the stages of the application form. You will also be asked to upload your curriculum vitae. Within the online application form you will be asked to provide a supporting statement, this should be used to provide evidence that you meet all essential criteria within the person specification, including the essential competencies. Providing evidence is crucial as the essential criteria are mandatory requirements for the post. If you do not provide sufficient evidence for these requirements, then we cannot guarantee that you will be short-listed for interview.
Interviews
It is anticipated that interviews for the post will be held on the date stated on the first page of this document or as soon as possible after the closing date. Applicants who are shortlisted for interview will be sent details of time and venue as soon as possible after the closing date.
If you have any queries regarding your application, please contact:
[email protected]; +44 (0)1382 308961
Committed to Equal Opportunities
Abertay University, Dundee is a Scottish Registered Charity, No: SC016040
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Job Types: Full-time, Permanent
Salary: £44,414.00-£52,841.00 per year
Benefits:
- Additional leave
- Cycle to work scheme
- On-site gym
- Relocation assistance
- UK visa sponsorship
Schedule:
- Monday to Friday
Work Location: Hybrid remote in Dundee
Reference ID: REQ001078
