Find More Than 10K+
United Kingdom Jobs

WHAT YOU WILL BE DOING

Background

Hyundai Capital UK Ltd (HCUK) is a joint venture company established by Santander Consumer UK and Hyundai Capital Services Korea in 2012. It operates under the Hyundai Finance, Kia Finance and Genesis Finance brands, providing funding solutions for both Retailers and Consumers.

WHAT YOU WILL BE DOING

Job Purpose

The key purpose of the role is to provide a comprehensive administrative support to the Managing Director (MD) and Deputy Managing Director (DMD) of HCUK. The MD/DMD are rotated every three years, meaning this role will support alternating roles over this period.

Key Accountabilities

1. Management Support

(i) Ensure the smooth and effective running of the MD and DMD diaries through managing conflicting priorities with limited referral to management and by proactively responding to the changing needs of the business by arranging, cancelling, and re-arranging meetings and events.

(ii) Directly manage the expenses for the MD and DMD, both personal and corporate and submit monthly information to finance division.

2. General Administration

Undertake a variety of administrative tasks to ensure the smooth operation of the office function. Collate and produce presentations where needed for MD and DMD whilst liaising with key stakeholders for data. Be the primary contact for SCUK for all MD and DMD related queries.

3. Travel Arrangements

Responsible for all travel arrangements and co-ordination of the business trips for both MD and DMD. Conduct ad-hoc travel provider reviews to ensure the best quality service and costs for HCUK. Assist with general employee queries relating to the company travel provider and manage the annual contract and invoicing process.

4. Events Management

Organising and managing HCUK’s business conferences, including assistance with department conferences. Management of any other major events including logistics of internal/external meetings.

5. Communication

Produce accurate and timely correspondence for senior management, plus complete company forms and documentation, and coordinate and circulate general internal and external business communications for both HCUK and globally.

6. Secretarial

Minute taking of the weekly Senior Management Team meeting and other internal committees or ad-hoc meetings when required. Arrange or assist (depending on MD/DMD rotation) HCUK’s Board meeting on a quarterly basis with the Santander UK secretarial team.

7. Corporate Culture and Internal PR

Champion core values and company behaviours, including diversity and inclusion, and help ensure they are incorporated into HCUK’s brand identity though internal communications and internal PR. Promote HCUK’s corporate culture initiatives within internal and external business communications and internal PR activity.

8. Risk and Compliance

In line with the company’s risk and compliance statement of responsibility and objectives, identify risks, incidents and breaches, in accordance with company policies and department procedures. Represent the MD Executive Office as a Privacy Advocate, taking care of information security, EU GDPR and PII data.

9. Other

Carry out any other tasks from time to time as may reasonably be requested.

WHAT WE’RE LOOKING FOR

Key Competencies

• Planning and Organisation

Must have sound planning skills and be capable of effectively maintaining and managing diary space for senior management, prioritising meeting requests and the managing the delivery of events and conferences.

• Communication

Must possess excellent written and verbal communication skills and be able to effectively communicate with and present to both internal and external stakeholders across all business levels.

• Teamwork

Must be an excellent team player, able to establish strong working relationships with stakeholders, colleagues and business partners.

• Time Management

Must display sound time management skills by performing all activity within prescribed timeframes through the effective prioritisation of actions across multiple tasks.

• Influencing and negotiating skills

Must be able to engage with internal and external stakeholders in order to reach mutually beneficial business outcomes.

Required experience

Given the scope of this position it is essential that the job holder has the following experience:

• Has worked previously within a role that required prestige planning and organisational skills

• Can produce sound working documentation and presentations

• Has worked in an organisation where multiple stakeholder management was common or where exposure to an international as well as domestic business operation existed

In addition to the above, it is expected that any candidate is able to display good communication skills, can exhibit the ability to make sound decisions when working under pressure, can work on their own initiative, has excellent interpersonal skills and is comfortable and confident when dealing with Board-level management.

Education

• Has the appropriate level of education or can display significant relevant experience

• Being bilingual in English and Korean would be an advantage

WHAT WE OFFER

Remuneration

• Salary of £35,000 - £40,000

• Eligible for annual bonus, up to 15%.

• 27 days holiday per annum, plus bank holidays, and option to take part in flexible holiday scheme

• Pension with generous contributions from HCUK, depending on your own contribution

• Eligible for a voluntary benefits allowance of £500 per annum payable as cash or otherwise used as a benefit available on the benefit suite

• Benefits supporting you and the family, such as death in service benefit, income protection

• Voluntary healthcare benefits at discounted rates such as private medical insurance for family, dental insurance, health care cash plan and health assessments

• Employee assistance programme

• Enhanced family friendly policies

• Flexible working opportunities

Other information

• HCUK employees are currently hybrid working [mixture of home/ office]. HCUK’s head office is in Reigate, Surrey.