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Group Travel/Communications Administrator Aberdeen, Scotland

Cammach Bryant

Full Time Aberdeen, Scotland 34000 - 45000 GBP ANNUAL Today

Job description

Our client is looking for a Group Travel/Communications Administrator on a permanent, staff basis, located in Westhill, Aberdeen.

ROLE

To support the Group Travel and Group Communications teams. The successful candidate will be required to perform a variety of administrative responsibilities, supporting both functions. Applicants must have the ability to prioritise workload, be flexible to work across a variety of activities and must be a confident communicator, comfortable dealing with a wide variety of stakeholders. This role will be based in Westhill, Aberdeen.

RESPONSIBILITIES

· Communicates directly with Group Travel and Group Communications teams, global travel agency and travel bookers, the wider global communications team, functions and employees

· Event management support and administration for Group internal and external events including attendee / RSVP management, travel and accommodation, preparation and distribution of event materials, liaison with corporate travel agent, functions and external third parties

· Concur Travel Booking System management and support for employees globally, including liaison with third party suppliers

· Review of daily travel reports for policy compliance

· (intranet) updates, content editing and support

· SharePoint / Teams admin and support

· Diary management, calendar invites and meeting room bookings

· Communications and distribution list management, including management of shared mailboxes and following up on enquiries

· Supply chain management support including raising purchase orders, managing supplier queries and general budget management support

· General admin support for communications and travel projects and campaigns

· General admin support for team members

· Emergency Response admin support

· Image library / video management support

· Distribution management of literature and campaign materials.

REQUIREMENTS

· Excellent general administration skills with strong attention to detail

· Good communication skills, both written and verbal. You should be a confident communicator, comfortable dealing with a wide variety of stakeholders across various levels, disciplines, global offices and sites

· Demonstrates a good level of initiative with the ability to identify and highlight potential issues in advance of problems arising

· Able to work with highly confidential information, deliver with discretion and maintain the trust and confidence of client groups

· Confident with technology and IT systems, excellent working knowledge of the Microsoft 365 suite including Word, Excel, Teams, SharePoint and PowerPoint

· Proactive, flexible in approach and customer focused

· ·A self-motivated individual capable of working autonomously under own direction and as part of a team

· You will need to be organised, with an ability to prioritise your workload during periods of high volume, as well as conflicting and changing priorities and manage stakeholder expectations accordingly

· Experience of working in a travel or communications environment, desired but not essential.

Job Type: Full-time

Schedule: