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Do you want to work for a company whose purpose is to improve society by considering social outcomes, and to transform businesses, communities, and opportunities for its employees?

We have a new opportunity in our Group Support Services area for a Group Legal Operations Administrator. This is an exciting opportunity for someone with an insurance background to join our Global Legal support team. You will report to our Group Legal Operations Admin Manager and also support the Group Legal Insurance Manager with a range to administrative tasks specifically for the Global legal function.

This role will interact with a diverse range of stakeholders and will therefore require candidates with excellent communication skills, attention to detail and a high degree of professionalism.

You will assist the Group Legal Operations Admin team with a range of tasks to include:

• Organising meetings, training sessions and travel
• Assigning and logging requests from the business to our Lawyers
• Processing invoices and expenses
• Generally assisting with the smooth running of the department

• Keeping a register of all insurance policies for the Mott MacDonald Group
• Collating information from the business as part of the annual renewal process for global, UK and other local insurance policies
• Assisting with the organisation of insurance training sessions
• Co-ordinate the preparation of insurance certificates between the business and the insurance brokers.
• Ensuring all policy invoices, documents and certificates are checked for accuracy and available to the business in the required timeframe.
• General insurance administration support
• General admin support working alongside the Group legal admin operations team, supporting the Global legal function.

We’re looking for a service focused administrator with experience within the insurance industry.

You’ll be a strong communicator with a high level of professionalism, logical and thorough organisation skills and attention to detail, with the ability to work well as part of a team and build relationships with key internal stakeholders and brokers.

We’re also looking for someone who has:

• Ability to work to tight deadlines
• Flexible to the demands of the business and of the legal team
• Ability to be resourceful and use own initiative to work efficiently and autonomously
• Commitment to maintain professional and ethical standards
• Good software skills, particularly Microsoft Excel, Outlook and Word
• Can pick up new systems with ease and quickly demonstrate new skills learnt
• Excellent attention to detail

How to apply
To apply for this role, please complete our 15-minute application via our website. Our talent acquisition coordinators aim to provide feedback within 5 working days with the outcome of your application. More information about our application process can be found here. If you have any questions regarding your application or the role, please reach out to the dedicated recruiter listed who will be more than happy to help.

Did you know that Mott MacDonald is one of the world’s largest employee-owned businesses? This means that we are not accountable to external stakeholders and are in control of our own future. This creates a unique culture where decisions are made for the benefit of the staff/company over the long term.

We are proud to be a one of Glassdoor’s top 25 employers to work for in the UK in 2023, as well as being recognised by the Financial Times and market and consumer data company Statista as one of the UK's leading and highly recommended management consultants in: Construction & Infrastructure, Energy, Utilities & Environment, Public & Social Sector, Sustainability, and Travel, Transport & Logistics.

We offer some fantastic benefits including:

• Pension matched up to 7%
• Life insurance
• An annual professional institution subscription
• Continuous development opportunities – because we want you to thrive
• Agile/flexible working – because life isn’t 9-5
• Enhanced parental leave; shared parental leave policies – for parents and care givers
• Annual bonus scheme
• Flexible benefits that suit you, including ability to buy/sell annual leave entitlement, cycle to work & interest free season ticket loans
• Wellbeing support including access to an independent Employer Assistance Scheme, wellbeing champions and access to learning and support resources
• Access to our Advanced Employee Networks which support our LGBTQ+, gender, race and ethnicity, disability and parents/carers communities
• The opportunity to make a difference; learn more about our social outcomes