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Job description

Palace International Ltd. (trading as Spectro | Jet-Care) has been at the forefront of condition monitoring services since 1976. Spectro | Jet-Care offer a comprehensive range of services – Oil, Hydraulic Fluid, Fuel, Debris, and Filter Analysis, and Engine Trend Monitoring by Gas Path Analysis – all developed to identify operational issues at the earliest possible stage. With over 45 years’ experience and specialist knowledge our unique partnership approach enables clients to rigorously monitor the condition of equipment - clearly, accurately and efficiently. Spectro | Jet-Care has customers in more than 140 countries.

A German speaking financial Purchasing Coordinator vacancy has arisen at our headquarters in Odiham, Hampshire, UK. Fluent in both German and English, the role will involve communicating in German with Swiss customers and suppliers, including assisting with the Swiss financial accounts. Primary responsibilities will be coordinating the purchasing of supplies and purchase ordering activities for both the UK and Swiss sites, providing a professional and timely accounting service in respect to all payments of invoices through the Purchase Ledger, and any other support to the Financial Controller, Financial Accounts Manager or nominee, and Accounts team, as required.

Some of the duties are listed below:

• Researching and evaluating suppliers based on quality, cost, service, quality approval for suppliers, distribution capabilities, and availability.
• Negotiating and renegotiating new and expiring contracts with suppliers, serving as primary contact in dealing with suppliers.
• Creating and sending purchase orders, evaluating lead times and run rates of stock to ensure orders for products and supplies are placed in time with the most cost-effective shipping.
• Monitoring purchases throughout their delivery process, tracking the progress of all shipments and addressing any problems.
• Ensuring that orders have been received in the UK and Swiss sites, and marked as delivered in the system, prior to the matching, input and payment of supplier invoices in an accurate and timely manner.
• Ensuring that any queries regarding supplier invoices are resolved in a timely manner.
• Liaising with other internal departments as appropriate.

We are looking for applicants who are enthusiastic, motivated, with a willingness to learn, who are able to use their initiative, and think independently. The successful candidate should:

• Have excellent communication skills to business level, and be fluent in German and English, both spoken and written.
• Preferably have relevant knowledge and understanding of financial accounts related duties, and with previous experience in purchasing, dealing with suppliers, and contracts negotiation.
• Have a strong customer service focus, and the ability to build effective working relationships with employees and external stakeholders/suppliers.
• Have the ability to work effectively in a team environment and to process deadlines.
• Be PC literate and have sound working knowledge of MS Windows-based software packages, including Microsoft Office (Word, Excel, Outlook), databases, and the internet.

The 35 hours per week, 7 hours per day, will be Monday to Friday. The salary range is £23,000 pa to £26,000 pa, subject to skills, qualifications, and experience. The salary is reviewed annually normal in September. You will be joining a stable and well-established organisation in state-of-the-art offices offering a very comfortable working environment with a purpose-built facility. Benefits include annual leave 28 days rising to 33 days pa pro-rata (inclusive of Bank/Public holidays), work related contributory pension scheme, free Wi-Fi, and on-site parking.

Please apply with your latest detailed CV, a covering note, and an indication of your salary expectations.

Job Types: Full-time, Permanent

Salary: £23,000.00-£26,000.00 per year

Benefits:

• Additional leave
• Company pension
• Free parking
• On-site parking
• Sick pay

Schedule:

• Monday to Friday

Experience:

• Purchasing: 1 year (preferred)

Language:

• German (required)

Work Location: In person

Reference ID: JD/S 95r1