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Purpose of the Role

Leading and overseeing the onsite lettings and property management team of a brand new 333 unit Build to Rent (BTR) building in Leeds with 2/3 commercial units. The successful candidate will ensure the successful delivery of services to residents and the client. You will be working to improve efficiency and increase profits across the asset whilst maintaining a market leading resident experience.

You will have overall responsibility for the operations and performance of the asset. You will be ensuring the smooth running of the asset, all statutory H&S requirements are met, leading on sustainability and customer experience initiatives and ensuring that your team engage with residents in a professional and approachable manner.

Your role will also to be to support the portfolio where required such as site visits to other assets within the clients portfolio, mentoring Residents Services Managers and shaping future strategy for the portfolio.

Key Responsibilities

Staff

• Provide induction training for all team members ensure each new team members is provided with a 3 month induction plan, training records and access to learning tools and a mentor
• Coach, mentor, and develop staff including overseeing new employee onboarding and providing career development planning and opportunities
• Empower employees to take responsibility for their jobs and goals. Delegate responsibility where required
• Lead employees using a performance management and development process that provides an overall context and framework to encourage employee contribution and includes goal setting, feedback, and performance development planning
• Provide effective performance feedback through employee recognition, rewards, and disciplinary action, with the assistance of Human Resources, when necessary
• Complete regular 121’s with your team and the line managers are also doing the same with their direct line reports
• Lead employees to meet the organisation’s expectations for productivity, quality, continuous improvement, and goal accomplishment

Leasing

• Provide the Portfolio Manager and Client with insight in to the local market, competitors and local demographic
• Liaise with the Portfolio Manager and Head of lettings to agree leasing & marketing strategy for the initial let up phase of the development and once the development becomes stabilised
• Where required assist the RSM / Leasing Manager with the tenancy journey from enquiry through to move in
• Conduct regular market appraisals and provide the Portfolio Manager / client with feedback regarding pricing strategy etc

Commercial

• Ensure all purchasing levels are within authorised limits using nominated suppliers only
• Control all costs within budgeted responsibilities, maintaining records of all spend per property
• Ensure all invoicing for your properties is correct and all financial procedures are adhered to
• Review daily all outstanding payments and bad debtors report for your property
• Take the lead on bad debt cases, ensuring the Savills accounts team are kept updated and legal processes are instructed as required
• Establishing and delivering additional income streams where appropriate
• Analyse site expenditure and look for ways to gain cost savings where appropriate
• Hold business reviews quarterly with the team to discuss site performance and agree improvements

Property

• Conduct weekly building checks within each asset and feedback issues to the RSM to rectify
• Maintain excellent working relationships with external contractors and suppliers
• Work with the Facilities Manager to agree PPM contracts for your assets
• Undertaking legal action and progressing insurance claims where necessary
• Liaising with Estate Managers on all external and grounds maintenance issues
• Responsible for Health and Safety compliance coordination utilising Savills systems; liaising with the Estate managers where required
• Meet regularly with the FM to discuss compliance measures within each property
• Schedule and carry out where applicable all statutory training with team
• In the event of any major incident or crisis be available to support team
• Liaise and build a relationship with the tenants of the commercial units on site to ensure a strong relationship and to resolve any issues that may arise

Customer Service

• Creating a community feel through communication, events and innovations
• Coordinating social media activity in conjunction with in house marketing team
• Be the first point of contact for the team regarding any complex resident’s complaints to ensure these are resolved within relevant time scales
• Ensure your team is providing excellent service to residents

In addition to the tasks described above, the job holder may be required to carry out other duties as may reasonably be required from time to time

Skills, Knowledge and Experience

• Strong customer service ethic / background
• Experience in managing a team of at least 6 people
• Experience in managing expenditure against budget
• Understanding H&S compliance and complex building matters is a must
• Positive, can do attitude
• Common sense approach
• Ability to think on their feet and make considered decisions
• Outgoing, warm and friendly personality
• Organised, meticulous, tenacious
• Excellent written and spoken etiquette
• IT literate and Social media savvy
• Strong financial management skills
• ARLA – Desirable
• IOSH - Desirable

Working Hours - 9am – 6pm Monday to Friday with 1 Saturday or Sunday per month

Salary - DOE up to £50,000 + 20% discretionary bonus (KPI based)

Please see our Benefits Booklet for more information.

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