General Admin Assistant Glasgow, Scotland
Job description
Cobry is an official, full-service Google Cloud Partner, with almost a decade of specialist experience in helping organisations to make the most of Google Workspace and the Google Cloud Platform.
Our mission is to help progressive businesses embrace a modern way of working: more secure, stable, sustainable, and collaborative.
Free from the constraints, complexities, and costs of legacy technology.
We do this by connecting businesses to the immense power of the cloud. From hardware to licences, to change management to ongoing technical support, we take care of it all.
We're Cobry, and we believe that change can be a wonderful thing.
We are looking for a motivated, organised and friendly individual to join our busy team as a General Admin Assistant. This is an exciting new role where you will have varied tasks, supporting all aspects of the Finance and Operations team on a daily basis. You will help support the smooth running of the office, and in doing so, will become a key member of our team.
Cobry prides itself on its inclusive and supportive culture, you will be given the chance to develop your knowledge and skills, as well as develop professionally.
We also aim to support everyone at Cobry in achieving a healthy work-life balance. We recognise that many people have family responsibilities and are committed to providing support with flexible working options where possible and by offering access to join our 4-Day Work Week.
About the role
This is a full-time (35 hours per week), permanent role, offered on a remote-first hybrid working model. Cobry’s office is located in Glasgow’s West End, and with this role, you may be asked to come into the office to carry out various duties from time to time. However, the majority of your work will be completed remotely.
The main purpose of the role is to support the Finance and Operations Team with their daily tasks, including all aspects of the billing process (Accounts Payable and Receivable), handling customer/supplier finance queries and providing admin support with various other tasks such as arranging travel, capturing meeting minutes and overseeing purchasing of office equipment etc.
Main responsibilities
General administrative duties to support the smooth running of the business.
Filing paperwork and documents
Assisting with our accounts payable and receivable.
Answering and directing phone calls and acting as a point of contact for customers/suppliers handling their queries.
Assisting in the preparation of cash flow statements
Directing calls and emails to the appropriate members of staff
Arranging travel plans and hotel stays
Coordinating booking meetings and taking minutes
Ordering office supplies and equipment for staff.
Creating reports on employee absences, office visits etc.
Assisting with the upkeep of company policies on our intranet
Commit to CPD to help maintain relevant skills and knowledge
Additional ah-hoc work at the request of team managers
You will need
To excel in this position, you need to bring the following skills:
Good communication skills, with the ability to communicate and converse well at all levels
Be able to work well as part of a team, cooperatively and with flexible thinking skills.
Ability to work within set guidelines and systems.
Good time management skills; working within time constraints and with minimal supervision.
Ability to prioritise work effectively and work under pressure.
Great organisational skills; to be able to manage multiple tasks concurrently.
Willingness to challenge the way things are done, be innovative and bring new ideas to the company.
Nice to have but not essential
Experience in an Admin role
Experience in a Finance role
Experience using financial/accounting software such as Xero
However, to succeed in this role, you don’t require any specific qualifications. We’re interested in drive, new ideas, and the ability to create value for the business.
The people part
We place a great emphasis on our culture. We’re a highly collaborative company using the latest technologies, and you can expect to deal with multiple teams with different ways of working. If you are an empathetic, understanding and self-motivated person, you will excel at Cobry.
What’s in it for you
We value continuous professional & personal development - and we're not just saying that; we really mean it! You’ll have the opportunity to spend a portion of in-work hours on professional development, and we have other options for self-paced training. Our work in Google Cloud means there are many opportunities in specific technology areas too, so you can sharpen up your technical, sales, or marketing skills using our learning platforms. You’ll also be part of a tight-knit team that has a clear vision of how they make a difference.
About us
Why Cobry?
Our team has great freedom in their work and the corresponding responsibility to do the right thing for our customers. Instead of controlling the Cobry team with process and bureaucracy, we enable innovation by providing great autonomy, so you can do the job you need to do without micro-management.
The team will empower you to excel in your role and contribute to the organisation’s continued success. You’ll also have the opportunity to constantly improve your skills and knowledge, influencing how your role is delivered. You’ll also be involved in the thick of things, a wide variety of projects, recognition of a job well done & the opportunity to work with a dynamic & highly collaborative team.
Our culture - we believe in businesses being a driving force for positive change, and we actively encourage and support everyone at Cobry to get involved if they wish. Cobry was formed with a low impact ethos in 2013, and ever since has continued to commit to being a sustainable business which has a positive impact on its employees, partners, customers, society and the planet.
You'll also have:
Four-day work week (following successful 3-month onboarding)
Holidays! 24 days holiday (including floating bank holidays)
Enhanced pension contribution
Enhanced sick pay
Flexible working location
Flexible working hours
We are a Carer Positive employer - we are committed to supporting workers who have caring responsibilities at home
Social events, e.g. meals, gin-tasting etc
Coffee sent to your home
Financial support for WFH equipment
The latest tech equipment to do your job
Active support of continuous professional development
Cobry book club, where you can order a few books a month to keep!
Shortform subscription
Access to our Cobry wellbeing hub, which includes free membership to the Calm app
Cycle to Work Scheme
Access to the LoveElectric electric car scheme
Salary: £22,000
Studies have shown that certain people are less likely to apply for jobs when they feel their past experience doesn't meet every single specification listed in job adverts. Here at Cobry, building a diverse and inclusive workplace is very important to us so we would encourage you to apply even if you feel your past experience doesn't align perfectly with this role.
Please contact us if you need the job description and / or application form in an alternative format or if you require any other adjustments because of a disability. Cobry is committed to making reasonable adjustments and is happy to answer any questions you may have about the recruitment process in order that you can identify any adjustments that may be required.
