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Job description

Gatehouse Administrative Assistant

We are currently looking to recruit a Gatehouse Administrator to join the Operations Support Team. Based at Hillington, the successful candidate will provide administrative support to Drivers and Visitors at our Security Gatehouse on site.

Key Responsibilities

• First point of contact at barrier-controlled gatehouse.
• Daily interaction with Drivers & visitors.
• Booking in Vehicles arriving on site.
• Updating site electronic systems.
• Communicating with drivers and directing them to the correct loading point.
• Checking paperwork and drivers gate passes.
• Photocopying, scanning, and Filing.
• Communication with Internal Departments.
• Ensuring the highest level of customer service is attained.
• Undertake of a range of administrative tasks.
• Provide and maintain efficient and effective administrative support to the business.
• Provide daily reports/updates to customers.
• To carry out any other administrative task as advised by the Operations Support manager.

Key Capabilities

• Experience of working in a similar position.
• Comfortable working independently, with the ability to manage own priorities and workload.
• The ability to work in a fast-paced environment, with a very high level of attention to detail required.
• Professional telephone and email manner.
• Good time management
• Excellent communication skills
• Customer service skills.
• Experience of HMRC procedures an advantage but not essential.
• Must be computer literate as system processing and reporting is required.
• Excellent communication and organisational skills essential.

Additional Information

Hours of work: 40 hours per week - 7am to 4pm -Mon to Fri

Closing date: TBC

Job Type: Full-time

Salary: £10.42 per hour

Benefits:

• Company pension
• Employee discount

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Glasgow: reliably commute or plan to relocate before starting work (required)

Work Location: In person