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Job description

About us

We are professional, inclusive, collaborative, and our goal is to to harness the power of football to inspire the nation, transform lives and build a united and successful game. Through our Strategy our commitment is to build on the successes of our men’s and women’s national teams, our manifesto to encourage future generations to play freely and safely, whilst showcasing the many ways in which football can improve everyday health, education and wellbeing in Scotland.

Our work environment includes:

• Work-from-home days
• Growth opportunities
• Company perks

We are seeking bright, proactive individuals with the ability to work in a fast paced and challenging project and play an integral role in all aspects of the implementation and delivery of our new online Football Management System (FMS) Comet, supplied by Analyticom. The FMS will service all aspects of the game going forward including areas such as Competitions, Coach Education, Discipline, Registrations, Referees, Matches, Transfers, Payments, and Licensing. It will provide a state of the art, market leading platform for the management and automation of key operations in Scottish football from a local to national level.

The ideal candidates will be confident communicators, detail orientated, dependable and problem solvers. Curiosity and a passion for change to support improvement in Scottish football are the key attributes we are looking for in the candidates for these posts. The candidates must have keen interest in IT/Digital/Product development including the implementation and configuration of systems which support business critical operations.

The role is initially for 12 months, with the opportunity of a permanent position following implementation.

In this role, you will be responsible for:

· Assisting with all aspects of the planning, execution, and delivery of the Football Management System Project from start to finish.

· Providing support in defining project scope, goals, and deliverables in collaboration with stakeholders.

· Assisting with coordination of project schedules, budgets, and resources to ensure timely delivery of the project.

· Provide direct assistance in configuring and testing the new football management system.

· Supporting the coordination of project risks and issues.

· Maintaining effective communication channels with project stakeholders, including senior executives, project teams, and external partners and vendors.

· Assisting with monitoring project progress and reporting on status to stakeholders.

· Ensuring that project documentation is maintained and updated throughout the project lifecycle.

· Assisting in facilitating project meetings, including status updates, steering committees, and project reviews.

· Aiding project delivery teams to ensure that the project is completed to the required quality standards.

· Collaborating with cross-functional teams, including development, design, and data analysis, to ensure that the project is completed successfully.

· System performance testing to maintain highest level of quality and using the IT Helpdesk to analyse, support, resolve and document incoming queries from users.

· Liaising with designated National League and Affiliated National Associations to provide support in Player Registration, Competition Management, Discipline, Licencing, Data reporting, Match Day, Courses and Apps.

· Other duties may be assigned depending on requirements of the role.

Person Specification

Essential

Knowledge & Experience

· Sound and proven experience in administration

· Experience in projects, from conception to delivery

· A passion for football and an understanding of Scottish football organisations and structures.

· Experience of data capture, report generation and analysis

· An understanding of Information Technology and how it can be used to improve services.

Qualifications & Training

· Business/IT/Digital/ Product development related degree or equivalent.

Skills

· Ability to prepare and interpret flowcharts, schedules and step by step action plans.

· Strong client facing and teamwork skills.

· Solid organisational skills, including multi-tasking and time-management.

· Proficient in the application of office systems in particular Word, Outlook, Excel, Powerpoint, Teams

· Ability to learn and adapt to new IT applications.

· Strong oral and written communication skills

Competencies

· Positive and approachable, is able to effectively develop relationships.

· Discrete, is able to maintain confidentiality on appropriate company related information.

· Resilient, is able to work under pressure during busy periods.

· Customer service aware, is conscious of the importance of creating a good customer experience.

· Self-motivated, is able to work on work on their own whilst remaining collaborative.

· A logical mind is able to be flexible and has a resourceful approach to problem solving.

· Is comfortable working within a highly pressurised and fast-paced environment

· An ability to be comfortable in and deliver within an environment of change, coupled with a ‘can do’ attitude.

· Accurate, shows very good attention to detail.

Additional Related Requirements

· Flexibility towards travelling and/or working hours.

· Satisfactory Disclosure Scotland check.

Job Types: Full-time, Fixed term contract
Contract length: 12 months

Salary: £25,000.00-£30,000.00 per year

Benefits:

• Additional leave
• Company events
• Company pension
• Cycle to work scheme
• Employee discount
• Free parking
• Life insurance
• On-site parking
• Paid volunteer time
• Sick pay

Schedule:

• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Glasgow: reliably commute or plan to relocate before starting work (required)

Application question(s):

• As users of the disability confident scheme, we are committed to interview all disabled applicants who meet the minimum criteria for a job vacancy. If you wish to be considered under the disability confident scheme, please confirm, indicating what adjustments, if any, we may need to make to assist you at interview.
• The Scottish FA welcomes and recognises the benefits of a diverse workforce and is committed to promoting equality of opportunity. Under our company policy, we are committed to interview all applicants from an ethnic minority background, who meet the minimum criteria for a job vacancy.

If you wish to be considered under this scheme, please confirm.

• Please add a Supporting Statement to your application detailing information that are relevant to this role. Please attach a separate document for this.

Please be aware that failure to add this will impact on your application.

Work authorisation:

• United Kingdom (required)

Work Location: Hybrid remote in Glasgow

Application deadline: 11/06/2023
Reference ID: REC/236