Fleet Administrator (B2124N) Newcastle upon Tyne, England
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Location
About the job
Job summary
With an average annual budget of £6bn, there is a need to ensure that public monies allocated to Homes England are managed timely, accurately and in line with programme parameters. This role sits within the Transaction Services Team within Finance, and will support the Transaction Services Manager in the delivery of the lease car scheme, insurance matters and finance transactional processing activities.
Our activities play a key role in ensuring the delivery of Homes England’s strategic objectives and keeps the frontline operations working effectively.
This role will have key relationships with the Transaction Services Manager, finance colleagues, agency colleagues, external solicitors, suppliers and customers.
Job description
Key accountabilities and responsibilities will include:
- Assist with management of Homes England fleet
- Prompt provision of quotes through to the ordering of fleet vehicles
- Ensuring all lease car applications are appropriately authorised in compliance with delegations & ensuring that all applicants qualify for the scheme
- Direct liaison with lease companies, manufacturers & preferred car dealerships
- Calculate and reconcile lease car payroll deductions and maintain P11D information
- Support the team with insurance requirements, including liaison with Insurers and appointed legal representatives to ensure all claims are concluded satisfactorily
- Working as part of a team to deal with post, manage shared mailboxes and respond to telephone enquiries received from internal and external customers, ensuring a satisfactory resolution within agreed timescales, delivering a 1st class service every time
Person specification
We are looking for someone who has:
- Confidence in prioritising workloads and the ability to work under minimum supervision
- Good organisation skills with excellent attention to detail
- The ability to work at pace. Processing high volume, high value transactions accurately and competently is essential
- A professional, courteous and respectful manner at all times
- Competent Excel skills and the ability to extract data from multiple sources
Benefits
Homes England is an executive non-departmental public body with its own terms and conditions, benefits and pension scheme. We are a government agency working in partnership with the private sector and want to employ and retain great people. In return we offer a range of excellent benefits, some of the key benefits include:
Holiday - Homes England offers all staff 33 days annual leave per year in addition to 8 statutory bank holidays.
Working Flexibly - At Homes England we have a strong culture of flexible working and encourage all employees to have a healthy work/life balance. We offer a wide range of potential working patterns, including part time, job share and compressed hours.
Health and Wellbeing - We offer health screening with Nuffield Proactive Health Clinics, a free Employee Assistance Programme which offers confidential support 24 hours a day, 7 days a week as well as access to Occupational Health.
Professional Development - At Homes England we are committed to your continued professional and personal development with learning as one of our core values. We pay for one job-related professional membership subscription per year for our employees.
We also offer an excellent range of family friendly benefits, for example, maternity, paternity, shared parental leave.
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Selection process details
How to apply?
To apply please follow the links to our careers page.
Security
Successful candidates must pass a disclosure and barring security check.
Selection process details
For more information on the role, please see the attached Job Description.
Successful applicants will be advised of the outcome of their application and interviews held as soon as practical after the closing date. Feedback will only be provided if you attend an interview or assessment. We would like to take this opportunity to thank you for your interest in this role and Homes England.
Please note – Homes England has a responsibility to ensure compliance with HMG Baseline Personnel Security Standard to address the potential problems of identity fraud, illegal working and deception generally. To ensure compliance we will carry out a pre-employment Personal Identity and Vetting Report through Experian to meet the standard and you will therefore be asked to provide certain information in order that the verification check can be carried out if you are successful in your application.
Homes England are an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates. We are proud to be an equal opportunities employer that values and respects the people who work for us. Our aim is to be an employer of choice, enabling everyone to reach their full potential.
Homes England is committed to protecting the privacy and security of your personal data. For further information please refer to our Privacy Notice which can be viewed here:
https://www.gov.uk/government/organisations/homes-england/about/personal-information-charter
Nationality requirements
Open to UK, Commonwealth and European Economic Area (EEA) and certain non EEA nationals. Further information on whether you are able to apply is available here.
Working for the Civil Service
Please note this Post is NOT regulated by the Civil Service Commission.
The Civil Service embraces diversity and promotes equality of opportunity. There is a guaranteed disability confident interview scheme for candidates with disabilities who meet the minimum selection criteria.
Further information
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS) (opens in a new window)
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Working for the Civil Service
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Contact point for applicants
Job contact :
Recruitment team
