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Accounts Payable Processing

• Processes accounts payable payments in accordance to established processes
• Communicates with stakeholders such as business, sourcing, and suppliers to follow up, clarify information or resolve disputes (i.e. payment not made on time). Escalates to management, where required
• Liaises with business unit leaders to obtain approval for invoices and payments
• Handles scanned documentations and captures missing invoice data
• Reviews documents for compliance and completeness against established requirements. Identifies non-compliant items and missing information and obtains information to ensure compliance to established procedures and requirements. Cancel and reject invoices to the supplier for invoices that do not meet requirements.
• Ensures appropriate accounting codes to the documents according to business unit and expense/cost element type
• Ensures correct mathematical calculations – additions, subtractions, multiplication and divisions – to verify for mathematical accuracy. Identifies errors and liaises with appropriate stakeholder for resolution. Escalates where required
• Validates accounts payable documentations against supporting documentations to ensure accuracy and completeness. Identifies and resolves issues and discrepancies in transactional accounting. Liaises with stakeholders and management for resolution
• Handles validation, matching, coding and approval exceptions. Liaises with business unit leaders to obtain approval exceptions
Enters accounts payable transactions into accounting systems

Payment Process

• Processes payments on a timely basis and in accordance to policy, process, and work instructions.
• Ensures proper payment authorization
Safeguard payment documents

Vendor Set up Process

Processes vendor set up requisitions and ensures proper approval and set up.

Audit Support

Files, maintains and retrieves documentations for audit support

• Community college diploma preferably in accounting with up to three years of related experience
• Clerical accounting/accounts payable work experience
• Understanding of sales tax rules
• Ability to execute work according to established procedures
• Ability to identify and resolve accounts payable issues and discrepancies
• Ability to perform basic mathematical calculations – addition, subtraction, multiplication and division, along with ability to identify inaccuracies in data
• Ability to process a high volume of data keying requiring strong attention to detail and accuracy
• Ability to communicate effectively with others for the purpose of data exchange, clarification and dispute resolution
• Ability to exercise judgment
• Proficient with accounting systems, MS Office Excel and other MS Office software applications along with ability to quickly learn other information systems and software applications.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organisation. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognise that promoting diversity is an essential component of our continuing pursuit for organisational success!