Finance Officer London, England
Job description
Pay: £24,000-£34,000 FTE (depending upon experience)
Closing date: 03/03/2023
Face to Face Interview date: 13/03/2023
Mandatory working days are Mondays and Thursdays; the rest are flexible.
Mandatory Covid-19 vaccinations.
Finance Support
- Management of the various incoming and outgoing funding streams
- Post and upload all invoices onto the accounts system
- Reconcile of all bank accounts and petty cash account
- Provide financial management support to the Leadership Team
- Production and analysis of monthly reports using the ledger system and report writing packages
- Produce financial forecasts and lead on communications with the practice’s accountants
- Investigate variances and provide analysis on financial data
- Linking with commissioning teams and NHS England/Improvement central finance teams
- Collate monthly payroll information for processing by external payroll provider & pay staff wages
- Assist staff with any payroll queries
- Pay supplier invoices, HMRC & Pension contributions in a timely manner
- Reconcile COVID Vaccinator invoices with relevant timesheets and pay vaccinators weekly
- Manage aged receivables
- Monitor practice expenditure on consumables
- Track all private work carried out by GP’s and reimburse accordingly
- Raise invoices for all funding streams
Services
- Maintain effective communication with the Leadership Team
- Develop and assist in the development of protocols, standard procedures and performance standards
General
- Deal with general administrative issues related to finance
- Attend regular and ad hoc staff meetings as required
- Undertake other relevant duties assigned by Leadership Team/Practice Manager/Assistant Practice Manager from time to time, in order to ensure the smooth running of the practice
Health and Safety
Under the Health and Safety at Work Act 1974, as an employee, you must take reasonable care for the health and safety of yourself and for other persons who may be affected by your acts or omissions at work. The Act also states that you must not intentionally or recklessly interfere with or misuse anything provided in the interests of health, safety and welfare.
You will assist in promoting and maintaining your own and others’ health, safety and security as set out in applicable Practice polices and protocols. This will include:
- Using personal security systems within the workplace as directed
- Identifying risks involved in work activities and managing those risks
- Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazard
- Reporting health and safety hazards and infection hazards immediately when recognised
- Keeping own work areas and general / patient areas clean and assisting in the maintenance of general standards of cleanliness
Equality and Diversity
Morris House is committed to developing, supporting and sustaining a diverse workforce, representative of the community it serves, through the creation of a work environment where staff are able to do their jobs to the best of their abilities without discrimination or harassment. All employeeshave a responsibility to ensure that they understand the standards we expect and to promote and adhere to the policies and measures adopted by the practice.
You will support the equality, diversity and rights of patients, carers and colleagues by:
- Acting in a way that recognizes the importance of people’s rights and that is consistent with practice policies and current legislation
- Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues
- Behaving in a welcoming manner which is non-judgmental and respects the circumstances, feelings priorities and rights of others
Vulnerable Adults, Children & Young People
All members of staff have a duty to safeguard and promote the welfare of vulnerable adults, children and young people in all relevant areas of their work. This will include timely attendance at relevant training events and compliance with practice procedures.
Personal/Professional development
You will participate in any training or development programme implemented by the practice as part of your employment. This will include:
- Participating in an annual development review including taking responsibility for maintaining a record of your own personal and/or professional development
- Taking responsibility for your own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work
- Keeping abreast of legislative changes and guidance relating to your role
Quality
You will strive to maintain quality within the practice, and will:
- Alert other team members to issues of quality and risk
- Assess your own performance and take accountability for your own actions, either directly or under supervision
- Contribute to the effectiveness of the team by reflecting on your own and team activities and making suggestions on ways to improve and enhance the team’s performance
- Work effectively with individuals in other agencies to meet patients’ needs
- Effectively manage your own time, workload and resources
Communication
You should recognize the importance of effective communication within the team and will strive to:
- Communicate effectively with other team members
- Communicate effectively with patients and carers
- Recognize people’s needs for alternative methods of communication and respond accordingly
Person Specification
Qualifications & Training
- Undergraduate degree (D)
- Relevant diploma or other qualification in Finance/Financial Management (D)
- Grade A* to C GCSE in English & Maths (E)
Attitudes & Behaviours
- Highly motivated & innovative self-starter (E)
- Discreet and able to maintain confidentiality (E)
- Professional and personable presentation and demeanour (E)
- Smart and well-presented (E)
Skills
- Manages & prioritises workload without supervision (E)
- Excellent written/verbal communication skills (E)
- Accuracy & fine attention to detail (E)
Knowledge & Experience
- Book keeping, ledgering and invoice control (E)
- Accounting (E)
- Invoicing
- Development & review of policies and procedures (D)
- Ability to use Xero system (D)
APPLICATIONS THAT DO NOT ANSWER ALL THE APPLICATION SCREENING QUESTIONS WILL NOT BE CONSIDERED.
Job Type: Part-time
Part-time hours: 20 per week
Salary: £24,000.00-£34,000.00 per year
Benefits:
- Free flu jabs
- On-site parking
- Sick pay
Schedule:
- 8 hour shift
- Monday to Friday
Application question(s):
- Do you have GCSEs in English and Maths at Grade C or above (or Equivalent)?
- Will you be able to reliably commute or relocate to London for this job?
- What are you looking for in a workplace and how can we best support you in your job?
- What specific skills, experience or personal characteristics do you have that will help you succeed in this post?
- Why would you like this post?
- Are you authorised to work in the United Kingdom?
Work Location: One location
Application deadline: 05/03/2023
