Finance Officer Tonbridge, England
Job description
Are you passionate about women and helping to change the outcome for women who have contact with the Criminal Justice System? If so, we have an exciting opportunity for you. We are looking for someone with experience of working in charity finance. You will be able to ensure the smooth day-to-day running of the finances of Imago Dei using QuickBooks and associated applications. Working with the CEO and Head of Fundraising to manage the daily finances of the charity, including processing all transactions, supplier invoices, payment requests, expenses claims, and all income. Creating management reports, and processing payroll. To ensure, alongside the accountant, that the charity remains compliant with all statutory financial regulations that apply to it and any subsidiaries and help co-ordinate the preparation of data to meet reporting requirements. Streamlining processes and systems.
Anyone joining our team as staff or as a volunteer must be sympathetic to our purpose and ethos, working towards our goals and vision. We ask that staff or volunteers coming into the team are comfortable working in a faith-based charity, being respectful and honouring of our faith views.
The role will require someone who can work flexibly and independently, with minimal supervision. The ideal candidate must be comfortable using accounting software and be confident and able to adapt their skills to meet the requirements of an organization, in a period of rapid growth and change.
Job Description Finance Officer
Imago Dei is a small charity that works with women in prison and once they leave prison that is growing quickly. We are seeking a part-time Finance Officer to aid this growth, the role can be a hybrid working role but will require some in-person attendance at staff meetings and staff days.
We are looking for a team member that will be able to ensure the smooth day-to-day running of the finances of Imago Dei using QuickBooks and associated applications. To ensure, alongside the accountant, that the charity remains compliant with all statutory financial regulations that apply to it and any subsidiaries and help co-ordinate the preparation of data to meet reporting requirements. Streamlining processes and systems.
The role will require someone who can work flexibly and independently, with minimal supervision. The ideal candidate must be comfortable using accounting software and be confident and able to adapt their skills to meet the requirements of an organisation in a period of rapid growth and change.
Main Duties:
The role includes but is not limited to:
1. To be responsible for accurate data input and analysis using accounting software and other commercial systems
2. Processing transactions including purchase ledger, sales ledger, nominal ledger, payroll journals, general journals, bank posting; and helping resolve any related issues
3. Complete bank reconciliations, petty cash reconciliations, cash flow analysis and reconciliation of Balance Sheet accounts on a monthly basis
4. Monitor and process expenses and co-ordinate the management of company cards
5. Co-ordinate cash management and banking within the organisation
6. Running payroll, processing pensions, and resolving related issues and the issuing of associated notices and documents
7. Assist in the preparation of accruals, prepayments, and other relevant journals to produce management accounts
8. Working closely with Head of Fundraising in processing and monitoring grants, donations and gift aid claims, and support non-financial managers with associated processes and documentation.
9. Work with the Head of Fundraising and CEO in the setting and monitoring of budgets and assist non-financial managers in interpreting, preparing, and monitoring related information.
10. Support and train Budget Holders and other staff in using financial information, systems and tools, and work with managers to resolve more complex issues and develop appropriate financial systems.
11. Attend meetings and liaise with colleagues as required
12. Attend staff meetings and training relevant to the role
13. Comply with all relevant Health & Safety Guidelines
14. Work with colleagues to actively promote the work of the charity and participate in fundraising
15. Ensure compliance with internal quality assurance standards
16. Put customers’ needs at the heart of all services and activities
17. Uphold and promote the Mission and Values of the Charity
18. Undertake any such appropriate duties as directed by the charity from time to time
Skills and Competencies
Essential
Proven ability to support a significant finance function
An understanding of, and interest in women in the Criminal Justice System, their situations, and the opportunities they may want and/or need
Experience of working with QuickBooks
Experience of Petty Cash management
Excellent computer skills including using main Microsoft packages as well as experience of remote working and related systems
Experience of payroll administration including Sage Payroll
Experience of supporting the preparation of organisational budgets and cash flow management
The ability to work effectively as part of a team as well as the ability to work alone
Good interpersonal skills
Good communication skills (verbal and written)
Sound understanding of the differing requirements of management accounts and statutory accounts particularly in a charity setting
High organised and methodical
The proven ability to maintain resilience and optimism in the face of challenges and changing priorities and circumstances
Ability to travel on occasion to different locations
Understanding of and adherence to organisational Code of Conduct, supporting positive change across the charity
Desirable
An appropriate financial qualification
Experience of financial administration in the charity sector
Experience of working with EPOS or similar commercial systems
Experience of using digital tools to modernise a finance function
Excellent communication skills with the ability to coach and support non-financial staff in developing their financial skills
Job Type: Part-time
Part-time hours: 18.75 per week
Salary: £25,000.00 per year
Benefits:
- Company events
- Flexitime
- Work from home
Schedule:
- Flexitime
- Monday to Friday
Ability to commute/relocate:
- Tonbridge: reliably commute or plan to relocate before starting work (required)
Work Location: Hybrid remote in Tonbridge
Application deadline: 10/07/2023
Reference ID: ID01
