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Role Report into: Head of Finance

Directorate: Corporate & Executive

Location: Anywhere in the UK, with attendance in Euston London office – once a month.

Contract Type: Permanent

Cifas is the UK’s leading fraud prevention service, managing the largest database of instances of fraudulent conduct in the country. Our members are organisations from all sectors, sharing their data across those sectors to reduce instances of fraud and financial crime. Operating as a not-for-profit means our teams put all their efforts into our mission of fighting fraud, rather than creating a financial return for shareholders.

Fraud presents a serious and significant threat to the UK and our role in protecting businesses, the public and the economy from fraud is now more important than ever before. As a result, we have ambitious plans to innovate and create new services and products that will significantly improve the way that we and our members tackle fraud.

Our employees play a crucial part in ensuring we remain the UK's leading fraud prevention service, whilst also ensuring our members remain at the heart of everything we do.

We have introduced agile ways of working, allowing teams to decide how best they work, while ensuring regular opportunities to collaborate and innovate. We create an environment to help you to unleash your potential and perform the most rewarding work of your career, whist keeping your wellbeing at the foremost with initiatives in place to promote the wellness of our people.

We are committed to building a diverse and inclusive culture and have dedicated inclusion champions across the business to celebrate and promote our uniqueness. We also have a dedicated team of volunteers looking for innovative ways to give back as part of our commitments under our Corporate Social Responsibility. And were delighted to be recognised in the 2021 and 2022 best companies to work for listings.

In return for helping us take the fight to fraud, all our employees receive an impressive benefit package including 33 days holiday, generous pension package, annual bonus, private healthcare, as well as a range of other benefits.

If you are passionate about our purpose and would like an opportunity to make a valuable contribution to fraud prevention, we would like to hear from you.

The Role

The role will be taking a Primary lead in maintaining Cifas’ Purchase Ledger, ensuring accurate and timely processing of invoices, set up and validating new suppliers and all expenditure is approved in line with Cifas policies. The right candidate will lead in processing employee expense claims and corporate credit card returns, ensuring accurate and timely processing of claims and returns, management of credit cards via online portal and ensuring all expenditure is approved in line with Cifas policies. In addition, they will keep accurate record keeping of all Accounts Payable transactions, reporting, and carrying out reconciliations and ensuring compliance standards in line with UK regulatory protocols and practices.

The Responsibilities

· Primary lead for Accounts Payable processes, ensuring all non-payroll related expenditure is charged, recorded, and recognised in accordance with accounting regulations.

· Responsible for managing supplier invoices via finance accounting systems, authorised in line with Cifas policies, validating coding against budgets and paid within payment terms.

· Responsible for processing and checking employee expense claims and that corporate credit card return expenditure complies with Cifas policies.

· Ensuring all expenditure is processed in a timely manner, with no undue delays, has the appropriate supporting documentation, authorised in line with Cifas policies, with the correct coding.

· Work closely with business areas to ensure accurate recording of the expenditure against budgets

· Assisting Management Accountant with any budget holder expenditure queries.

· Responsible for the relationship with suppliers, dealing with suppliers queries, reconciling to supplier statements and resolving issues in a timely manner, ensuring no adverse impact through late or non-payment on Cifas credit rating.

· Working in collaboration with People & Culture, supporting new starter and leavers processes, including setting up or removing credit card and expense account set-up, issuing logins, delivering new starter and refresher training on the Cifas expense policy, credit card usage and expense submissions.

· Accountable for the reconciliation of Corporate Credit Card account activities, ensuring submission of credit card returns in line with Cifas policies and reconciling Cifas bank accounts excluding the Lloyds main current account and eWallet.

· Primary point of contact for Finance Accounts Payable team via the accountspayable email inbox, including answering general enquiries from internal colleagues, suppliers, Cifas members, consumers, agencies, partners and other stakeholders.

· Assisting Cifas’ Management Accountant and Finance Officer – Accounts Receivable during the subscription renewal process by raising and checking draft invoices, sending out renewal invoices and helping with queries.

· Working in collaboration with Finance colleagues to ensure adequate internal controls are maintained for the integrity and accuracy of the financial transactions and accounts, developing and maintaining effective systems, finance policies and procedures in line with best practice

· Supporting wider Finance colleagues in annual audit processes throughout the year, adopting audit recommendations, as required.

Who we’re looking for

· Candidate must have a minimum of 2 years’ experience working on purchase ledger

· GCSE English and Maths qualifications at A-C grade, or equivalent qualification, essential.

· Accounting Technician qualification (AAT), or equivalent qualification is desirable.

· Experienced, self-motivated professional, with previous experience working in an accounting environment and using account software packages.

· Previous experience of processing employee expenses and credit card expenditure.

· Meticulous attention to detail and accurate data-entry tasks

· Numerically confident and able to manage a number of priorities.

· Excellent communication approach with engaging written skills, works effectively within a team, understands the impact of own actions on colleagues.

· A ‘can do’ solutions focused approach, resourceful and works to make things happen.

· Proactively identify areas for automation and continuous improvement, maximising the potential from existing tools and processes.

· Confident ownership of information and processes, while proactively seeking opportunity to learn.

· Highly skilled at anticipating, responding to and satisfying stakeholder needs by ensuring an excellent service is provided to them, particularly during times of high demand.

· Works collaboratively in a team environment, using sound judgment and maintaining a high degree of confidentiality whilst managing sensitive data discreetly.

· Ability to work professionally to meet deadlines with strong organisational and problem-solving skills.

· High level of personal integrity, displays respect and empathy for others and is consistent, open, and honest.

· Excellent skills in Microsoft applications, including Excel, Outlook and Teams and previous experience of using accounting software packages.

Benefits & Perks

Were proud to offer benefits and perks that help you feel and do your best. You will have access to a range of benefits, resources and expert guidance to help you prioritise your well-being, so you can thrive with a healthy body and mind.

• Personal and professional growth
• Agile working model
• Exceptional healthcare coverage
• Excellent pension package through salary sacrifice.
• Employee wellbeing – Wellbeing breaks, wellbeing hub access with resources to workout videos, meditation guides, yoga sessions and sleep stories.

Job Type: Permanent

Salary: £30,000.00-£32,000.00 per year

Benefits:

• Company pension
• Employee discount
• Life insurance
• Private medical insurance
• Sick pay
• Work from home

Schedule:

• Monday to Friday
• No weekends

Supplemental pay types:

• Yearly bonus

Application question(s):

• Are you eligible to work in the UK? This is a remote role but we require you to live within the UK.

Experience:

• 1year of processing employee expenses/credit expenditure? (preferred)
• 2 years or more working on purchase ledger/accounts payables (required)
• 1 year or more accounting systems (preferred)

Work Location: Remote

Reference ID: Finance Officer