Finance Office Assistant Milton Keynes, England
Job description
Finance Office Assistant
Job information
Apply by
15-03-2023
Reference number
JR-0022778
Job function
Finance & Controlling
Position type
Full time
Site
Milton Keynes
Westfalia House, Milton Keynes, MK12 5PY
Your responsibilities and tasks:
Accounts Payable
Management of DWP system (3rd party invoice processing)
Vendor Master – new account applications
Supplier invoice breakdown/coding
Management bi-weekly payment runs and any urgent payments
Train new starters on Concur (expenses systems)
Daily bank postings
Manage Intercompany purchase invoices processing and month end reconciliations
Reconcile supplier statements
Check monthly sales agent commission invoice
Payroll
Prepare monthly overtime report
Prepare monthly Offshore/On Call report
Collect and register monthly private mileage report
Record any salary deductions (i.e. Motoring fines)
Submit all monthly payroll information is sent to Payroll/HR on time
Office Administration
Mobile phone management
Opening and distributing post
Ordering printed stationery
Order vending machine supplies and keep machines stocked up
Issue laptops and computer peripherals when required
Manage Hotels cards and accounts
Liaise with Travel company, book flights for employees
Manage company flats (booking rooms, distributing keys, managing cleaners and laundry)
Motor vehicle administration
On-site in Milton Keynes office
Your profile and qualifications:
At least GCSE level
Previous purchase ledger experience would be preferable
SAP knowledge would be an advantage
Ability to Liaise with all levels of People
Must have excellent communication skills (English) - both written and oral
Keen Eye for Detail
Flexible and pro-active approach
Ability to work as part of a Team
Good Microsoft Office Skills
