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Purpose of role

To undertake duties pertinent to the central finance function, focusing on (but not restricted to) Accounts Payable. Such duties to include the timely processing of all relevantly approved invoices against purchase orders primarily within the Purchase to Pay System, conducting supplier reconciliations and dealing with invoicing queries.

Framework and Boundaries

• Must adhere to and work in accordance with the requirements of the company’s Financial Controls Manual.

• Performance objectives to be set by the Purchase to Pay Manager.

Key Responsibilities may include:

• To manage own daily workload given in the Accounts Payable team, including:

• Ensuring new suppliers are set up in a timely manner and only with appropriate documentation and authorisation

• All supplier invoices/credits are appropriately approved, correctly coded and supported by appropriate documentation before being posted on a timely and accurate basis

• Supplier and Invoicing queries are addressed on a timely basis, adequately investigated and escalated where necessary prior to effective resolution

• Supplier payments are valid, appropriately authorised, timely and in accordance with supplier terms

• Supplier statements are accurately recorded on a timely basis

• 
  To monitor and review supplier balances and investigate unusual, aged and debit balances including unallocated cashbook balances

• To reconcile the aged creditors ledger to the general ledger, communicating and investigating discrepancies

• Monitor and assist in the overall Procure Wizard purchase order process.

• Reconcile Travel Agent Commission statements against in-house systems information

Person Specification:

Key Behaviours

Customer Focus

• Has a good understanding of both internal and external customers.

• Evaluates customer’s short-term and long term needs and expectations.

• Provides excellent customer service and receives good feedback from customers.

Communication

• Actively listens and takes notice of the views of others.

• Can communicate confidently regardless of the audience.

• Openly encourages the sharing of information, judging when, with whom and what to communicate, whilst maintaining confidentiality where necessary.

• Provides clear and concise written communication.

Personal Effectiveness

• Copes well whilst working to tight deadlines and under pressure.

• Can deal with individuals assertively and challenge where appropriate.

• Is flexible and committed to the needs of the business.

• Demonstrates presence and credibility within the organisation.

Planning and Organising

• Meets realistic deadlines and puts contingency plans in place if likely to miss a deadline.

• Organises and prioritises workload appropriately.

• Uses available resources effectively.

Completes work on time and achieves results.

Problem solver with a keen eye for detail.

Working Together and Building Relationships

• Listens actively and co-operates willingly with others, offering support and delivering on promises.

• Builds and maintains constructive working relationships with all team members, asking for help when appropriate and accepting responsibility willingly.

• Demonstrates an open mind, adapting own views / ideas for the good of the team.

• Seeks information where necessary, tests understanding by seeking clarification.

• Engages effectively with colleagues both within the team and the wider business.