Finance Assistant - Ventnor Medical Practice Ventnor, England
Job description
Job Posted: 14 February 2023
- Contract Term: Permanent
- Location: Ventnor, Isle of Wight
- Contract Type: Part time
- Salary: £11 an hour
- Industries: Accounting Banking & Financial General Office
Finance Assistant - Ventnor Medical Practice
One Wight Health Ltd
The closing date is 06 March 2023
Please note, this role is advertised by One Wight Health - GP Federation, on behalf of Ventnor Medical Practice.
Ventnor Medical Practice will remain the substantive employer for this post.
Finance Assistant
Part time 15 hours per week
£11.00 per hour
Do you want to be a part of a great team working hard for our patients?
Do you want to provide financial support to our practice?
Ventnor Medical Practice are looking for a Finance Assistant who will work directly for the Practice Business Manager.
The Finance Assistant will oversee the practice accounts and deliver accurate bookkeeping duties to safely monitor all income and expenditure. This is an ideal role for somebody seeking development and experience in practice finances and the healthcare sector.
To oversee practice accounting, claims, invoices, payroll and reconciliations.
To effectively communicate financial matters the Practice Business Manager.
To work closely with stakeholders, including the practice accountants in the preparation for end of year account reports and other accounting tasks throughout the year.
Compliance with petty cash, cash handling and banking duties.
To ensure all income and expenditure due to or made by the practice is recorded in the accounts package.
About usAt Ventnor Medical Practice we aim to provide holistic patient care within a safe, effective, caring, responsive and friendly environment.
To help us achieve this we have well trained, highly skilled clinical and non-clinical teams who enjoy a good work life balance to ensure resilience of our team.
Our GP Partners and Management team ensure this is maintained in accordance with local and national policies and is achieved in a responsible financial way.
Job description
Job responsibilities
To view a full Job Description and Person Specification; please see the 'supporting files' section.
The following are the core responsibilities of the Finance Assistant. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels.
The Finance Assistant is responsible for:
a. General bookkeeping, including all financial ledgers and reconciling statements, identifying any inaccuracies, and reporting to the Practice Business Manager
b. Coordinating credit control
c. Complete financial audits when required
d. Act as a point of contact for financial related matters
e. Support and assist the Practice Business Manager with financial forecasting, analysis, and benchmarking
f. Managing expenditure and income streams reporting any anomalies for the Practice Business Manager
g. Complete mandatory training and to have read and understood mandatory practice policies
h. Assisting in providing the accountants with information or evidence they require to they require to complete year end
i. Raising invoices and ensuring they are paid within the given timeframe
j. Directly contribute to financial improvement by identifying financial trends, exploring areas for increasing income and reducing costs
k. Performing monthly payroll to include processing staff claims, starter and leavers details, statutory claims, or deductions
l. Complete and submit accurate monthly payroll data to the practices payroll contractors
m. Investigate and resolve any payroll queries raised by staff
n. Monitor and manage the shared Finance email box for the practice
o. To provide regular finance updates to the Practice Business Manager
p. Ensure compliance with petty cash, cash handling and banking duties ensuring that all staff are aware of the internal process with petty cash
q. Recording all income and expenditure on the practices accounts package
r. Liaising with the ICB and payment agencies regarding queries with payments relating the contacts, e.g. Enhanced Services
s. Assisting the Practice Business Manager with the yearly budget and monthly monitoring statement
t. Represent Ventnor Medical Practice at relevant meetings, communicating information as appropriate
Person SpecificationQualifications
Essential- Good standard of education with excellent literacy and numeracy skills
Desirable
- Accounting and / or finance qualification/training
Experience
Essential
- Experience of bookkeeping processes including invoicing, reconciliation, payroll, claims
- Experience of monitoring and recording income and expenditure
- Experience of budgeting
- Experience of presenting reports to internal and external stakeholders
- Experience of auditing
- Experience of compliance with petty cash
Desirable
- NHS / Primary Care General Practice experience
- Experience of accounting software Xero
Skills
Essential
- Excellent communication skills (written, oral and presenting)
- Strong IT skills (all Microsoft Office applications)
- Excellent leadership skills
- Attention to detail and ability to provide accurate information in a variety of formats to key stakeholders
- Ability to prioritise, delegate and work to tight deadlines in a fast-paced environment
- Effective time management (Planning & Organising)
- Ability to network and build relationships
- Proven problem solving & analytical skills
- Ability to develop, implement and embed policy and procedure
- Proven effective team working skills across a diverse multi-disciplinary workforce
Personal Qualities
Essential
- Polite and confident
- Flexible and cooperative
- Excellent interpersonal skills
- Motivated and proactive
- Ability to use initiative and judgement
- Forward thinker with a solutions-focused approach
- High levels of integrity and loyalty
- Sensitive and empathetic in challenging situations
- Ability to work under pressure
- Confident, assertive and resilient
- Ability to drive and deliver change effectively
Other requirements
Essential
- Flexibility to work outside of core office hours
- Disclosure Barring Service (DBS) check
- Maintains confidentiality at all times
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
One Wight Health Ltd
Address
Ventnor Medical Centre
3 Albert Street
Ventnor
Isle Of Wight
PO38 1EZ
