Finance Assistant (part-time) London, England
Job description
THE WORSHIPFUL COMPANY OF IRONMONGERS
PART-TIME FINANCE ASSISTANT
The Worshipful Company of Ironmongers is one of the Great XII livery companies in the City of London. The history of the Company dates back over 700 years, with roots in the iron trade. Granted a Royal Charter in 1463, it was originally a trade guild but today is a membership organisation whose purpose is fellowship and philanthropy. The Company administers seven charities through the Ironmongers’ Trust Company (ITC) - the charities’ sole trustee. Its charitable focus is on education of the young, the care of the elderly, ferrous metals, materials science and general relief in need.
The Finance Assistant role is offered on a 21 hours a week basis with a suggested pattern of 3 days a week, but this arrangement can be tailored for a suitable candidate. The position requires a flexible and organised person, with an eye for detail and has 2+ years’ experience in a similar role. The successful candidate must be proficient in IT (Microsoft Office suite) and preferably familiar with Sage Software.
PURPOSE OF THE POSITION
The primary purpose of the position is to manage the Ironmongers Companies and Charities accounting entries to Trial Balance.
The role will report to the Financial and Management Accountant and will also support the Assistant Accountant.
The Finance Assistant will have the following duties and responsibilities;
1. Purchase Ledger
a. Ensure that the invoices are addressed to the correct company
b. Ensure the invoices are authorised by the appropriate person
c. Code the invoices, selecting appropriate nominal and vat codes
d. Process invoices using Sage accounting software
e. Deal with supplier queries
f. Review the aged creditor list for old items, unallocated items and debit balances
g. Maintain up to date supplier’s bank details, address and contact details in Sage
2. Payments
a. Process bi-weekly payment runs using the Barclays.net portal
b. Post all payments on Sage and allocate to invoices
c. Send out remittance advices
d. Ensure the payment runs are authorised by an appropriate signatory
3. Sales Ledger
a. Input all invoices into Sage (weekly)
b. Enter customer receipts and match to sales invoices (daily)
c. Review aged debtor listing for potential bad debts and unallocated items
Bank Reconciliations
a. Check the movements on the bank statements to the Sage bank accounts module
b. Enter Reconcile the Sage bank balance to bank statements for review by the Assistant Accountant
c. Maintain a file of standing orders and DD collection mandates
d. Prepare paying in slips and bank cheques when required
Petty Cash
a. Enter and code petty cash voucher transactions into Sage
b. Reconcile cash held with Sage on a monthly basis
Other responsibilities:
To carry out such other duties as reasonably may be required in the interests of the Company including attendance at Company and Charities’ events.
ESSENTIAL SKILLS
7. The candidate will be:
a. Educated to A Level or equivalent
b. IT literate (database management, Microsoft Office) with an understanding of GDPR legislation.
c. Financially literate.
d. Able to prioritise and work with minimal supervision.
e. A “completer/finisher”.
8. They will have:
a. 2+ years’ experience working within a finance team
b. An eye for detail.
c. Excellent written and oral communication skills.
TERMS AND CONDITIONS
Salary £28.3k per annum FTE pro-rata over 3 days (17k actual)
Annual leave 25 days pro-rata annual leave plus statutory holidays (15 days actual)
Other benefits Flexible-working times around core hours (by agreement)
Pension scheme (10 % employer contribution)
Job Type: Part-time
Salary: £28,300.00 per year
Benefits:
- Company events
- Company pension
- Flexitime
- Sick pay
Schedule:
- 8 hour shift
- Flexitime
Ability to commute/relocate:
- London, EC2Y 8AA: reliably commute or plan to relocate before starting work (required)
Education:
- A-Level or equivalent (preferred)
Work Location: In person
Application deadline: 01/09/2023
Reference ID: FINANCE ASSISTANT PART-TIME
