Finance Assistant United Kingdom
Job description
Full time (36.5 hours per week) permanent position.
The School of Life Sciences is looking to recruit a reliable, enthusiastic and motivated Finance Assistant to join the department’s established finance team.
As part of SLS’s busy finance team you will be responsible for processing financial transactions for the School in line with University Financial Regulations and School procedures. This will include, but not be limited to, the processing of purchase requisitions, purchase invoices, sales invoices, expenses claims. The postholder will also be expected to provide first line response to finance enquiries.
The post is one of four Finance Assistants in the School reporting to the Assistant Management Accountant.
The successful candidate will have a good standard of education and have previous experience of working as part of a team in a busy finance office. Key attributes will include excellent organisational skills, experience of using finance systems and good communication skills.
We believe that collegiality, openness, inclusivity and diversity are essential for an excellent environment; this ethic has enabled us to gain an Athena SWAN Silver award. We are dedicated to building a diverse and inclusive workplace, so if you are excited by this role, we encourage you to apply, even if your past experience does not match exactly.
Job Description
To process financial transactions for the School in line with School Procedures and in accordance with University Financial Regulations. To provide assistance to the Assistant Management Accountant including reporting and data analysis.
DUTIES & RESPONSIBILITIES
To process financial transactions for the School of Life Sciences using the SAP financial system and SciQuest e-procurement system, and in accordance with the School’s procedures and University Financial Regulations, ensuring adherence with financial controls including:
- Processing purchase requisitions to create purchase orders noting School authorisation procedures and University Financial Regulations
- Ensuring purchase orders are sent to suppliers in a timely fashion and that queries are followed up
- Liaising with Stores staff re process goods receipts for services received
- Matching invoices to goods receipts
- Raising sales invoices
- Checking and processing travel & subsistence claims including advising on travel and subsistence rules and availability of funds
- Maintaining financial records
- Reconciling transactions placed using School purchasing cards
To liaise with the Finance Office, external suppliers and School staff and students to resolve queries arising on financial transactions.
To provide assistance to the Assistant Management Accountant including reporting and data analysis.
To provide first line response to finance enquiries.
To undertake any other duties that can reasonably be required of the role.
The duties and responsibilities outlined are not intended to be an exhaustive list but provide guidance on the main aspects of the job. The postholder will be required to be flexible in their duties.
For further information about the University of Warwick, please read our University Further Particulars.
For further information about the department, please visit the departmental website.
Any requests for further information can be directed to [email protected]
Warwick is committed to building an organisation of mutual respect and dignity, promoting a welcoming, diverse and inclusive working and learning environment. We recognise that everyone is different in a variety of visible and non-visible ways, and that those differences are to be recognised, respected, and valued. Where possible, we go beyond legislation to provide a place where everyone can thrive, supporting all staff to achieve their full potential. We aspire to remove economic, social and cultural barriers that may otherwise prevent people from succeeding.
We therefore welcome and encourage applications from all communities regardless of culture, background, age, disability, sex/gender, gender identity or expression, ethnicity, religion/belief, or sexual or romantic orientation. To find out more about our social inclusion work at Warwick visit our webpages here.
The University of Warwick holds an Athena SWAN Silver award; a national initiative to promote gender equality for all staff and students. Further information about the work of the University in relation to Athena SWAN can be found at the following link: Athena Swan (warwick.ac.uk)
The University of Warwick is one of the six founder institutions of the EUTOPIA European University alliance, whose aim is to become by 2025 an open, multicultural, confederated operation of connected campuses.
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