Finance Assistant Marlow, England
Job description
This role is an entry level role for someone looking to gain exposure to all elements of financial control to set them up for a career in finance. The primary purpose of the role is to support the Accounts Payable (AP) specialist with processing supplier invoices and support the Accounts Receivable (AR) specialist with raising invoices to customers. The split will be roughly 50% for each of these areas.
The AP part of the role involves processing invoices from arrival of the documents in the inbox through scanning, approvals and ultimately to payment. About 400 invoices a month are processed by the team and the Finance assistant plays a key role in pushing the invoices through the process accurately to ensure suppliers are paid on time and entries are posted accurately to allow meaningful financial reporting.
The AR part of the role is to ensure accurate and timely billing of our Service Provider customers. The job holder will gain an understanding of the processes and controls behind billing to ensure the process is run accurately and smoothly.
This is a junior role in the team and so significant prior experience is not expected. However, we do want someone with attention to detail, who can think logically, is IT literate and is keen to learn about finance and embraces continuous development and process improvement. The role may suit someone who is wanting to go through the AAT accounting qualification. The role could be set up as an apprenticeship if that suits the successful candidate.
Your Responsibilities:
- Working alongside the AP specialist to ensure all invoices are processed daily into the accounting system
- Engaging with the business to ensure Purchase Orders (PO)s are receipted then matching the PO to the invoice
- Where there is no PO, creating the accurate coding for the invoice from business understanding
- Liaising with both customer and internal teams on receipting of completed work, and billing thereof
- Diligent creation and management of sales orders / job planning lines in MS Dynamics (Navision)
- Ensures that internal control procedures related to job costing and sales invoicing are adhered to
- Liaison with Project manager regarding reporting and due diligence
- Some general finance responsibilities such as uploading dimensions/master data to the finance system to keep it in line with the operational systems
- Setting up timesheets in the system and monitoring compliance
All the finance team are expected to support each other on various finance responsibilities as required, for example covering holidays. In time, this may include things like credit control, month end journals, reconciliations. Part of this role will be to support the Financial Control team in various monthly responsibilities, so the person should be keen to learn and develop their skill set. Continual process improvement in all areas of finance is key.
Your areas of knowledge and expertise:
- Attention to detail and process orientated
- Good working knowledge of Excel (lookups/index/match/sumifs) and other MS Office products
- Quick learner who strives for continual process improvement
- Excellent communication skills
- Self-driven and able to work with limited supervision
- Ability to develop strong working relationships with both customer, vendor and internal teams
- MS Dynamics (Navision) desirable but not essential
- Keen to develop a career in finance
We would welcome applications from individuals that would be interested in taking up an apprenticeship as part of their learning & development.
We want everyone at MLL to 'Bring their best self to work' and we do this by asking you to live our value behaviours. We live our values everyday by...
Delivering Excellence
This belief stems from being accountable to one another. Having confidence in our data enables us to be accountable. And being prepared to challenge means we don't settle for mediocre.
Challenging for Change
We want people who want to challenge the status quo.
Accountability Builds Trust
Accountability requires some kind of honest review to reflect how we are doing against our responsibilities. This is not simply about a contract or project plan, it is about a mindset, an air that is portrayed as 'we have got this!'
Data Delivers Distinction
We need people to think in a ‘data is valuable’ kind of way, not just for efficient operations but also for winning in the market. This is not some mechanical thing, it is a way of thinking, of seeing the world.
And finally our commitment to you:
At MLL Telecom, we are committed to providing you with the guidance and support necessary for you to achieve your goals and succeed in your chosen field. As your mentor, we will be there to answer your questions, offer feedback on your work, and help you develop the skills and knowledge you need to excel.
We are also committed to promoting diversity, equality, and inclusion in all aspects of our business. We value the unique perspectives and experiences that individuals from different backgrounds bring to our team and believe that a diverse workforce is crucial for driving innovation and success.
We welcome applications from individuals of all ages, races, ethnicities, religions or beliefs, genders, sexual orientations, disabilities, marital statuses, and pregnancy and maternity statuses. We actively strive to eliminate discrimination and bias in our recruitment process and provide equal opportunities to all candidates.
If you share our values and are passionate about making a positive impact in the world, we encourage you to apply. We look forward to hearing from you and building a diverse and inclusive team together.
