Finance Assistant London, England
Job description
Job Title: Finance Assistant
Line Manager: Finance Manager
Location: LHR
Conditions: Full Time (Monday to Friday)
Working at B&H Worldwide you will have the opportunity to grow your career supported by an award-winning team and industry-leading systems and processes. At B&H we are fully committed to rewarding dedication and success and supporting staff to achieve their full potential. The UK Finance department is responsible for the timely and accurate processing of invoices and payments relating to its suppliers. This role will work as part of a small team, with the primary role being the passing of invoices and transferring these onto the accounting system. This role will also be required to reconcile supplier statements.
Main Role Accountabilities
AP Transactions
- Daily review and corrections of open invoices in automated AP system - Shipamax
- Daily query & follow up of operation invoices that are missing information in the job, meaning they cannot be automatically passed through Shipamax.
- Processing & gain approval from appropriate managers for Overhead invoices
- Reconcile supplier accounts between our account system and their statements.
- Push and drive to ensure automation through P processing system is to the highest level.
- Propose weekly payment runs, ensuring payments are made to suppliers terms while maximising our company cashflow.
- Maintain good relationships with suppliers, via email phone calls etc.
- Liaise with suppliers regarding any queries there may be with invoice, payments etc.
Suppliers/Customers
- Respond in a timely manner to customer/supplier queries.
- Ensure that all supplier statements are reconciled and entered correctly into the system prior to payments being made.
- Maintenance of supplier details including the addition of new suppliers.
- Maintenance of customer details including the addition of new customers.
- Liaise with S.O.S. for necessary credit checks.
Documents/Systems
- Maintain and use Purchase Order system to agreed standards.
- Complete cash management clear down.
General Duties
- General office duties including scanning and filing.
- Answer and return calls and maintain a rapid response to agreed standards
- Maintain and share with colleagues as appropriate, personal knowledge of all relevant law and procedures.
- Adhere to health and safety policy and other requirements relating to care of equipment.
- Liaise with Management to identify any changes in work instructions and/or processes
- Ad hoc duties as required.
Personal Attributes
- Flexible
- Accurate
- Attention to detail
- Team Worker
Key Skills and Attributes
- Work under pressure in a fast-paced environment.
- Proven communication skills both written and verbal.
- Proven problem-solving skills - ability to consider several possible options and decide on the most appropriate method.
- Ability to take on and follow instructions given by management.
- Positive organisational skills ability to prioritise own workload.
Qualifications and Experience
- Good understanding of purchase ledger practices & terminology preferred but not essential
- Good working knowledge of Accounting systems preferred but not essential
- Basic Microsoft Excel and Word skills
Company Benefits
- On-site parking
- Store discounts
- Free beverages and fruit for all employees
- Company pension
- Company events
- Healthcare Cash Plan
- Birthday off
About Us
The Global Institute of Logistics has named B&H Worldwide as the worlds Best in Class Global Aerospace Logistics Company. As the benchmark independent freight forwarder in the global aerospace logistics space, our vision is to be the most respected, valued, passionate, and entrusted leader in global aerospace logistics. We aim to provide our employees with a rewarding, safe, and empowered environment that fosters high standards. Working at B&H Worldwide you will have the opportunity to grow your career supported by an award-winning team and industry-leading systems and processes. At B&H we are fully committed to rewarding dedication and success and supporting staff to achieve their full potential.
