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Purpose

The UK Finance department is responsible for timely and accurate processing of invoices and payments relating to its suppliers. This role will work as part of a small team, with the primary role being the passing of invoices and transferring of these onto the accounting system. This role will also be required to reconcile supplier statements.

Main Role Accountabilities

• 1.

AP Transactions

• Daily review and corrections of open invoices in automated AP system - Shipamax
• Daily query & follow up of operation invoices that are missing information in the job, meaning they cannot be automatically passed through Shipamax.
• Processing & gain approval from appropriate managers for Overhead invoices
• Reconcile supplier accounts between our account system and their statements.
• Push and drive to ensure automation through P processing system is to the highest level.
• Propose weekly payment runs, ensuring payments are made to suppliers terms while maximising our company cashflow.
• Maintain good relationships with suppliers, via email phone calls etc.
• Liaise with suppliers regarding any queries there may be with invoice, payments etc.

• 3.

Suppliers/Customers

• Respond in a timely manner to customer/supplier queries.
• Ensure that all supplier statements are reconciled and entered correctly into the system prior to payments being made.
• Maintenance of supplier details including the addition of new suppliers.
• Maintenance of customer details including the addition of new customers.
• Liaise with S.O.S. for necessary credit checks.

• 4.

Documents/Systems

• Maintain and use Purchase Order system to agreed standards.
• Complete cash management clear down.

• 5.

General Duties

• General office duties including scanning and filing.
• Answer and return calls and maintain a rapid response to agreed standards
• Maintain and share with colleagues as appropriate, personal knowledge of all relevant law and procedures.
• Adhere to health and safety policy and other requirements relating to care of equipment.
• Liaise with Management to identify any changes in work instructions and/or processes
• Ad hoc duties as required.