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Finance Assistant – Travel & Expenses

Role Summary: Act as a support to the Finance Manager by completing daily and monthly T&E tasks for the areas of credit cards, T&E supporting/training and approvals.

Responsibilities:

• Approvals
• Be the go-to person for all T&E related queries
• Timely review and approval of all travel request
• Timely review and approval of all employee’s expenses
• Pro-actively work with employees to ensure we have no aged balances every month
• Provide training and support to employees to resolve queries
• Assist with delegates and responding to queries on a timely manner
• Ensure all expenses comply with company’s policy and escalate issues as necessary
• Work with our Shared Service team to ensure open issues are resolved and all open tickets are resolved
• Work closely with Management Accounts team to ensure there is sufficient budget and correct job numbers and being used before approving expense claims
• Work closely with Management Accounts to ensure workflow chasers are sent out to card holders
• Process improvements and policy updates
• Adhoc requests as when required by senior team, such as assisting with Travel invoice coding

• Approvals & Control

• Ensure accurate and up to date approvals for all transactions in our systems
• Reconciliations and review of all company’s cards
• Keep appropriate documentation across all the control areas for audit purposes
• Maintain great attention to detail and accuracy in the different areas of responsibility

• Relationship Management
• Ongoing liaison with employees to ensure no aged balances on all company’s cards
• Be a problem solver and raise any issues in a timely manner with the view to find appropriate resolution

• Previous experience working with company credit cards
• Good excel skills and Microsoft office
• Fast learner with a ‘can do’ attitude
• Great attention to detail and communication skills