Finance and Contracts Administrator Remote
Job description
We are a Research, Advisory & Project Implementation organisation, looking for an experienced Finance and Contracts Administrator to join the team part-time, to provide administrative support for the Onboarding of Clients, Contractors and associates.
Based remotely, you will ensure Management & processing of Sales and Purchase ledger functions for the business.
Founded in 2019 by three experts combining over 50 years of experience with development, aid, diplomatic and defence agencies, and the private sector, GIST Research are a company that focuses on conflict, governance, and peacebuilding. We work with governments, international organisations, and local community structures to inform, design and implement transformative strategies and projects.
Our mission is to discover insights, design initiatives, and deliver contextualised solutions for peace, security, and development.
We carry out this work with 4 core values at the heart of everything we do.
We are mission-driven; We are client -led; We strive for innovation, rigor and accountability; We are a-political and follow the evidence.
This will include a variety of tasks as follows (but not limited to):
Finance
- Onboarding of Clients, contractors and associates through the processing of contracts, purchase Orders, sales orders and associated documentation as requested from Project team heads. Including the verification and vetting of due diligence processes and references, management of banking and currency administration
- Financial onboarding of Contractors and associates onto Accounting System, setup of Banking for processing
- Processing of Sales invoices in accordance with contract protocols and business processes
- Processing of Supplier invoices in accordance with business processes and contract terms
- Manage payments to corporate and project staff and suppliers/ contractors, associates via multiple banking software in multiple currencies
- Assist Finance Manager in production of accounts to Trial balance, for month and year end process
- Support Finance Manager in the year end financial accounting function and liaison with Accountant / Auditors and tax advisors
- Assist Finance Manager and wider Project team in budgeting process
Legal
- Support in administration to secure/renew the required company accreditations and insurances
HR/ Contracting
- Support on HR/ contractor administration including contracting, probation status, the payroll function
IT
- Support in administration of subscription accounts and license management
- This will include the setting up and maintenance of PowerApps as required.
Experience Required:
Strong Sales and Purchase Ledger experience- Strong Microsoft suite experience particularly word and Excel
- All round administration experience
Desirable:
- Previous Project accounting experience
- Previous Foreign Currency experience
- Quickbooks
- Experience in broader Business administration functions
- AAT Part Qual / Book keeping
The role is remotely based and part-time – working pattern is flexible, ideally Monday-Friday, 16-20 hours per week.
