Finance Admin Assistant London, England
Job description
Department: Finance & Administration
Reports to: Finance Administrator / Finance Manager
Working pattern: Full-time, flexible, hybrid with 1-2 days, in London head office
Contract type: Permanent
Pay: £25,000 - £30,000 pa depending on experience
The Role
The Finance Admin Assistant role is focused on supporting Finance, Administration and supporting PA/HR duties.
You will be working for a small team/company who are in a growth phase. This role itself is varied and you will be the go-to-person and the 'glue' for the team based in the UK.
This means that we are looking for a confident, organised and motivated individual who is happy doing anything and everything from running payroll to organising the delivery of service user resources to our partners. With the mindset of no job is too big and no job is too small.
Key Responsibilities
Finance
- Monthly bookkeeping including preparation of monthly financial statements
- Update financial spreadsheets with daily transactions
- Prepare balance sheets
- Track and reconcile bank statements
- Create cost analysis reports (fixed and variable costs)
- Process tax payments
- Support monthly payroll and keep organised records
- Record accounts payable and accounts receivable
- Process invoices and follow up with clients, suppliers and partners as needed
- Provide administrative support during budget preparation
- Participate in quarterly and annual audits
Administration
- Embedding in the day-to-day business to become the first point of contact
- Providing executive assistance to our leadership team, which includes board meeting preparations, investor updates and diary management.
- Assist in preparing presentations and briefing packs for key meetings (e.g. investor meetings, monthly company meetings, etc.)
- Assisting team members with ad-hoc tasks
- Support the planning of events, conferences, parties and socials
- Overseeing facilities, IT services and office management including ordering office supplies and equipment
- Assist in developing & implementing process frameworks for the onboarding and offboarding of employees
- HR system and benefits administration
Skills & experience
- Proven experience in a bookkeeping, financial controller or similar role
- Good knowledge of accounting and bookkeeping procedures
- Working knowledge of Microsoft Office, and G Suite software and ability to quickly learn new systems.
- Familiarity with accounting software (e.g. Xero, Dext, Pleo)
- Attention to detail, with an ability to spot numerical errors
- Experience in a quick growth/startup environment, with prior healthcare experience desirable
- Breadth of support experience: EA, events, admin, business support desirable
- Strong analytical, time management, prioritisation and organisational skills
- Ability to maintain a high level of confidentiality
The perks of being part of the team
-
Being part of a fast-growing global business with a strong mission to drive preventative healthcare and support health inequality communities
- 25 days holiday a year, plus bank holidays
- Enhanced Parental Leave
- Sick Leave & Personal Days
- Company pension
