facility administrator Nottingham, England
Job description
Band 5
Job overview
An exciting opportunity has arisen to be part of Clinical Support Division Governance team.
You will join a dynamic and well established Governance team within Clinical Support Division.
You will work closely with the Quality and Patient Safety Lead and Deputy Governance Lead and will have the opportunity to work with the wider senior management team within the division.
You will be motivated and enthusiastic team player with excellent organisational and communication skills with attention to detail.
The role will give you insight into all aspects of governance with involvement in incident management and risks.
You will be responsible for coordinating the day to day Quality and Safety agenda in order to provide an effective, efficient and patient safety focused services.
This role offers a unique opportunity for the post holder to support the division leadership team in effectively managing the division’s governance arrangements in relation to quality, risk and patient safety.
The successful candidate will be happy to work under their own initiative and have good communication skills. They will also need to demonstrate strong inter-personal skills, be organised and possess strong IT skills including efficiency in the use of Microsoft packages and trust IT systems
Main duties of the job
Provide support for the Divisional Governance Team in the delivery of an effective Quality, Risk and Safety agenda.
This includes analysis of data and providing regular updates to the Division on progress made in the delivery specific activities, making them aware of potential problems or obstacles.
The governance facilitator will analyse IT systems and provide regular activity and trend analysis data for the division, and provide specialist analytical support and interpretation to colleagues within the division.
The governance facilitator will facilitate and regularly organise meetings to support the governance team, provide accurate information and support oversight of quality and safety work across the division.
Working for our organisation
You will work within the Clinical Support quality and safety team supporting 5 pathways of different specialties.
The division quality and safety team includes a Governance Facilitator, Deputy Governance Lead, Division Director for Governance and Division Lead for Quality and Patient Safety.
Detailed job description and main responsibilities
Please refer to the job description and person specification attached to the advert for the full details of the vacancy.
Assist in the development and implementation of the Divisional agenda for Clinical Governance ensuring evidence is available to meet the internal and external requirements for assurance.
Contribute new ideas to develop clinical governance within the Division and the work of the clinical governance team.
Understanding the value of information and how data may be turned into business intelligence and used to solve problems.
Using this insight to support staff to undertake clinical audit consider learning from critical incidents, risk management issues and/or evidence of effectiveness, ensuring a unified approach across sites, and utilising results to change practice where this is indicated.
Produce reports, activity and trend analysis data for the Division on a regular basis, adhering to Directorate, Trust and national deadlines.
Provide specialist analytical support, interpretation and reporting to a range of key stakeholders across the Division and to present findings where appropriate.
Person specification
Training & Qualifications
Essential criteria
- First level degree in healthcare related subject or equivalent specialist knowledge/experience in safety domain.
Desirable criteria
- Management qualification
Experience
Essential criteria
- Awareness and understanding of the principles of clinical governance, including risk management, clinical audit and clinical effectiveness.
- Experience of managing complex administrative office, information and database systems.
- Excellent spoken and written communication skills.
- Experience of recording, analyzing and presenting quality information to support effective decision making.
- Planning and organizing workload to meet deadlines
- Experience of systems administration and management
Desirable criteria
- Experience of training staff
- Knowledge of undertaking root cause analysis investigations.
- NHS experience
Communication and relationship skills
Essential criteria
- Excellent communication skills – both verbal and written
- Able to receive, interpret, collate and present complex contentious or sensitive data in a clear manner.
- Convey information regarding all aspects of Clinical Governance to all levels of staff using negotiation, facilitation and motivational skills.
Analytical and Judgement skills
Essential criteria
- Analysis and interpretation of complex data from a variety of sources
- Professional groups or stakeholders to
Planning and organisation skills
Essential criteria
- Able to prioritise, plan and manage a large and varied workload
- Must be able to work to, negotiate and co-ordinate deadlines in a variety of teams to meet targets.
Physical skills
Essential criteria
- Physical skills
- Ability to work under pressure and meet deadlines whilst maintaining a high degree of accuracy and attention to detail.
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Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career!
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.
Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.
Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.
Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application
NUH are now able to offer application completion support and interview preparation support. Please follow the link to book onto our sessions: Support for NUH Job Applications
Salary: The quoted salary will be on a pro rata basis for part time workers.
Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.
At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.
International Recruitment: If you are applying for a role with us from outside of the UK then please read the guidance on applying for a health or social care job in the UK from abroad.
ID and Right to work checks: NUH authenticate ID and right to work documentation including passports and driving licenses through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.
Consent:
- Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
- Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£41.90 for enhanced and £21.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.
