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Job description

JOB DESCRIPTION AND PERSON SPECIFICATION

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Job Title:

Site Officer

JD Reference:

Meridian Trust 006

School/Academy:

Weeks:

52 Weeks

Hours of work:

37 Hours – shift pattern in place including early mornings and evenings

Salary:

Grade 6 Points 7 - 12

Responsible to:

Site Manager

Role:

To ensure the smooth operation of the site support function within the school, providing support and supervision to the site team

Purpose of job:

To ensure the security, care and availability of the school building, furniture, fittings, and equipment, maintain a safe physical environment with particular emphasis on the day-to-day management of the site, to promote the efficient use of the school’s assets to support the educational objectives of the school, work across the sites within the Trust to support colleagues in other schools as the needs demand and act as a key holder out of hours.

Responsibilities and Accountabilities:

• Day to day supervision of the Site Assistants
• Assist the Site Manager in the production of a weekly rota of duties
• Monitor, daily, the quality of site works through spot checks, and proactively seek feedback from team leaders in the school
• Ensure the site is available and prepared for all community users and external hirers of the school, providing such assistance as required and ensuring that the premises are returned in an acceptable state of tidiness and repair
• Responsible for ensuring the building and contents are secured
• Assist with the management of the consumables budget for the site, complying with trust financial regulations
• Assist the Site Manager in ensuring all staff in the site team comply with the school’s standards of conduct and their contractual obligations
• Carry out all Health & Safety related works in connection with the site operations, ensuring all risk assessments, workplace inspections and other checks are completed in a timely and competent fashion, being a focal point for the teams in respect of health and safety
• Review Fire Risk Assessment with external health and safety consultant
• Provision of access to the building (and grounds) to authorised persons at all reasonable times
• Maintaining constant awareness of the physical condition of the building, furniture and equipment and taking appropriate steps to ensure maintenance and repairs when necessary
• Carry out maintenance and repairs to the building, furniture, and equipment within the scope of a competent handyperson, including the cleaning of drains and gullies, replacing light bulbs, and directing contractors on site
• Ensure site paths and walkways are kept clear and accessible during the winter months
• Operation of the heating and lighting systems: monitoring usage and promoting energy conservation in the school
• Undertake porterage duties as required and particularly the laying out of furniture and other equipment for timetabled activities without direct instruction
• Responsibility for planning the work allocation of him/herself and the site team to meet the requirements of the school and carrying out normal supervisory duties

Support for School/Academy/Place of work:

• Participate in staff events by arrangement
• Attend Staff Meetings
• Contribute and participate in Trust events and activities where possible
• Develop and maintain effective working relationships with other staff and parents/carers
• Adhere to the Trust values
• Follow school policies, practices, and procedures
• The normal working week will be as agreed and contracted with a maximum of 37 hours. These hours will be worked between 6.00am and 10.00pm Monday to Friday. All work within this period will be carried out as part of the normal week’s work
• The periods of work within the time limit will be flexible and the normal hours of duty of the Site Officer will be planned to cover the needs of the school, particularly weekday lettings. The hours of duty may vary from day to day
• Hours authorised by the Site Manager more than full-time hours will be paid at the overtime rate

Data security:

• Act in accordance with legal provisions regulating confidentiality and security of data and information in accordance with GDPR regulations

Health and Safety:

• Be aware of the responsibility for personal Health, Safety and Welfare and that of others who may be affected by your actions or inactions
• Co-operate with the Trust on all issues to do with Health, Safety & Welfare
• Work/operate all plant and machinery within Health and Safety and other legal regulations, including risk assessments
• Physically able to undertake manual work and to perform tasks set out in this job description
• Contribute to the maintenance of a safe and healthy environment

Continuing Professional Development:

• In conjunction with the line manager, take responsibility for personal professional development, keeping up to date with research and developments related to school/academy/place of work efficiency, which may lead to improvements in the day-to-day running of the Trust
• Undertake any necessary and identified professional development taking full advantage of any relevant training and development available, particularly when related to the use of ICT, for data management and record keeping
• Maintain a professional portfolio of evidence to support the Performance Management process – evaluating and improving own practice

Child Protection and Safeguarding

• The post holder will have a shared responsibility for safeguarding all children and young people. The post holder also has an implicit duty to promote the welfare of all children and young people
• Inform the Child Protection Officer of any issues relating to the safety and well-being of students

The post holder will undertake any other duties commensurate with the grade of the post, in consultation with line manager.

This job description is subject to review and may be changed following consultation with the post holder. It is not a comprehensive statement of procedures and tasks but sets out the main expectations of the Trust in relation to the post holder’s professional responsibilities and duties.

The Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share in this commitment.

All staff will be subject to an enhanced check with the Disclosure & Barring Service.

Updated: January 2022

Person Specification

Site Officer

Assessment Key:

A = Application Form

I = Interview

Education and Qualification

Essential

Desirable

Assessment

Good educational background with GCSE or equivalent in English Language

✓

A/I

Experience

Essential

Desirable

Assessment

Experience of customer interface

✓

A/I

Experience of working in the education sector

✓

A/I

Experience of working with young people

✓

A/I

Experience of working as part of a team

✓

A/I

Knowledge, Skills and Abilities

Essential

Desirable

Assessment

Knowledge of using different IT software such as Microsoft Office, Email. With training, use the school management information system.

✓

A/I

The interpersonal skills to communicate effectively and professionally with staff, students, parents, and other outside agencies (by phone and in person)

✓

A/I

Ability to establish good working relationships with colleagues

✓

A/I

Ability to work as an individual, as well as part of a team

✓

A/I

Ability to work using own initiative

✓

A/I

Ability to always remain calm and professional

✓

A/I

Personal Qualities

Essential

Desirable

Assessment

Highly motivated and enthusiastic

✓

A/I

Committed and reliable

✓

A/I

High professional standards

✓

A/I

Excellent timekeeping

✓

A/I

Child Protection

Essential

Desirable

Assessment

Support the Academy policies on safeguarding and child protection

✓

A/I

Other

Essential

Desirable

Assessment

Flexibility of working hours

✓

A/I

Job Type: Full-time

Salary: £22,369.00-£24,496.00 per year

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Northstowe: reliably commute or plan to relocate before starting work (required)

Licence/Certification:

• driving license (preferred)

Work Location: In person

Application deadline: 12/05/2023