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Facilities Manager Belfast, Northern Ireland

Williams Lea

Full Time Belfast, Northern Ireland 45000 - 47000 GBP ANNUAL Today

Job description

Facilities Manager

Salary: £45,000 - £47,000 DOE

Location: Belfast, Northern Ireland

Contract: Full Time, Permanent

Shifts: 37.5 hours per week, Monday – Friday, 1 hour break, 9am-5:30pm

Work model: Fully onsite

Williams Lea seeks a Facilities Manager to join our team!

Williams Lea is the leading global provider of skilled business-critical support services to financial, legal and professional services firms.

Purpose of role

The Facilities team provide a large range of services which are central to the smooth operation of the business. These services include Front of House/Reception, Facilities and building management (both planned preventative maintenance and reactive maintenance), Health & Safety management, event management for staff events, and a large variety of office management services including, security access, conference and meeting room set ups, catering and kitchen services, and other support services as required.

Key responsibilities

Managing the Facilities & Reception team to ensure all requests are delivered
Complete regular daily building inspections to ensure any issues are addressed with the facilities team or FM contractors
Overall responsibility for all Health & Safety and Fire regulations in the building.
Presentation of Health & Safety training and updates
Management of all building maintenance and service contractors including the landlord
Work closely with IT
Daily administrative support including, car parking, travel bookings and logging expenses.
Managing, mentoring, and coaching Facilities & Reception staff.
Monitoring and back-up for telephone and email coverage.
General document formatting including graphics, images and copy typing.
Arranging and coordinating schedules, appointments, and meetings (including WebEx), as required.
Preparing and delivering presentations and reports (in Word, PowerPoint, or Excel), and gathering information and conducting required analysis to support these reports, at the direction of Account Director.
Uploading information onto company intranet
Keep contact lists and intranet sites up to date to ensure efficiency and accuracy.
Subscriptions: keeping track of expiry dates, checking their use and interest in them and negotiating terms with the providers.
Training, organisation and coordination of training events

Personal attributes

Over 5 years’ experience and a proven track record in a facilities role and of being a recognised leader and manager of people in a customer service intensive environment
NEBOSH General Certificate or equivalent
Demonstrated record of implementing solutions that have permanently resolved poor contract performance or difficult situations
Strong leader with excellent client service skills with a service-minded approach towards the client
Proven experience in the delivery and management of complex multi-service solutions for clients
Minimum of two years of successful financial management; understanding of how day-to-day and strategic decisions impact P&L
Manage staff allocation through optimized scheduling and cross-training and through fostering a strong sense of teamwork
PC literate including the use of Microsoft Word, Excel, PowerPoint.
Legal, Professional Services or Corporate background

The Package:

Private Medical Insurance, Life Insurance/Life Assurance, Company Pension, Corporate Eye Care, Personal Accident and Company Sick Pay.

Additional benefits such as Dental Insurance, Childcare Vouchers, Gym Membership, Charity Donations, Employee Offers, Retail Vouchers and Season Ticket Loan are offered at a discount on a salary sacrifice basis.

You will also have the opportunity to work for a global employer; and dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects.

The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, sex or sexual orientation (each of these being a “protected characteristic” in discrimination law). It will not discriminate because of any other irrelevant factor and will build a culture that values openness, fairness and transparency.

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