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Job description

Site Management | H&S | Bourne & Stamford

Overview

We are looking for a Facilities Manager to join us on a full-time basis, working 10am – 6pm Monday to Friday. This role will work flexibly between our Head Office and Shops (Bourne & Stamford) as well as other locations as required. This role will have a strong focus on implementation of safe practices and the development, delivery and recording of Statutory Compliance. In addition, you will have the opportunity to participate in minor work projects where required.

All About You

The ideal candidate will have a solid background in site and facilities management with great problem solving methods. You will be able to apply your initiative, expertise and knowledge to any given situation and naturally role model exemplary behaviours and attitude towards our policies and procedures. A big part of this role will be concise budget control and so experience of managing budgets is required. This role would be ideal for someone who is looking for their next step within Facilities Management and wanting to make a positive impact on their working environment.

Key Responsibilities

·Routinely inspect our buildings, sites, and operations to maintain and identify vital services, repairs and maintenance requirements.

·Responsible for maintaining, managing and recording all Statutory Compliance with the assistance of the Health and Safety Consultant across all Sophie Allport sites.

·Grow good working relationships with contractors, supplier and colleagues.

·Source, negotiate and select suppliers for routine and ad hoc facility repairs.

·Create and maintain a master document for tracking contracts with suppliers relating to facilities;

·Maintain a comprehensive asset list including equipment, vehicles, machinery, tools and any other assets as necessary.

·Manage and negotiate all external contract arrangements e.g. cleaning services, waste management, security services, pest control and any other associated functions.

·Ensuring contractor risk assessments and method statements are suitable and sufficient and that safe working practices are defined and observed.

·Arrange and manage internal and external contractors for on-going services and one-off projects related to facilities management. Arrange schedule of works and obtain quotations as necessary, ensuring compliance with legislations and all company health and safety policies.

·Anticipate potential contractual and commercial risks, opportunities and threats, implementing control measures and actions where necessary.

·Ensure statutory requirements in terms of fire safety, electrical safety, gas safety, environmental and any other statutory requirements are met to the highest standard across the site.

·Source, negotiate and select suppliers for fixed contracts.

·Respond and deal with urgent facility emergencies, including out of hours emergencies and issues.

·Oversee weekly testing of the fire alarm system and complete any necessary logs required by the company and insurance company.

·Manage external and internal areas all are well maintained, presentable and safe.

·Ensure all contractual documentation required to effectively manage facilities projects are completed in a timely manner and communicated to relevant department Managers.

·Uphold confidentiality of clients, suppliers, staff and the business, in accordance with GDPR.

·Complete any other tasks and activities required to support the company.

Experience, Requirements & Attributes

·Decisive and proactive in approach.

·Highly organised.

·A comprehensive understanding across relevant health and safety legislation, compliance, and regulations.

·Able to challenge the status quo .

·Experience in conducting risk assessments.

·Ability to role model policies and procedures meticulously.

·Adaptable to change.

·IOSH Safety accreditation will be a strong advantage.

·Hands on pragmatic style.

·Team player.

·Excellent written and verbal communication skills.

·Ability to prioritise.

·The successful candidate must have Right to Work in the UK.

The Package

Salary will be dependent on experience and skills, complimented by our employee benefits package that supports our people’s physical, mental and social wellbeing.

If this sounds like the perfect role for you and you'd to join a dymanic family run business, we' love to hear from you!

Job Types: Full-time, Permanent

Benefits:

• Employee discount
• On-site parking

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Bourne: reliably commute or plan to relocate before starting work (required)

Experience:

• Site Management: 4 years (required)

Licence/Certification:

• Driving Licence (required)

Work authorisation:

• United Kingdom (required)

Work Location: In person