Facilities and Fleet Administrator Southampton, England
Job description
Millbrook Healthcare Group is a growing organisation whose focus in delivering healthcare products and services to the community working from over 40 services centres across the UK. We work closely with NHS, Local Authority and Social Care Organisations providing a complete outsourced service that significantly reduces costs, delivers better quality and an enhanced patient experience.
We currently have an excellent opportunity for a Facilities & Fleet Administrator to join us based at our Southampton Head Office in Totton. This is a dual role with the split of 75% facilities and 25% fleet. We are looking for a dynamic individual who is comfortable working in a fast paced and challenging environment.
The job involves:
- Assisting in the operational running of the sites, focusing on all aspects of contractor management related to; construction, maintenance, utilities, fittings and furnishings at a Company-wide level
- Supporting small projects, maintenance and repairs at a local level in partnership with the Property and Facilities Manager and Service Centre Managers.
- Responsibility for organising plant maintenance and management.
- Working closely with the Procurement & Supply Chain and Governance teams to ensure that all contracts agreed and/or work completed complies with Health & Safety, Environmental and Quality legislation in addition to satisfying any Management System or client contract requirements
- Assisting in the administration of our fleet of LCV’s by supporting the Fleet Manager with new vehicles, signwriting, insurance & tax documentation as well as being a key liaison with our current Fleet management provider.
About you:
- Demonstrable experience in a key administration role
- Experience in facilities or fleet would be advantageous
- Ability to manage multiple tasks concurrently.
- Strong methodical and logical approach to task management.
- Flexible, thoroughly self-motivated and tenacious, with the ability to work independently and as part of a team.
- Excellent verbal and written communication skills
- Excellent time management skills with drive to complete to deadlines
- Good analytical thinking and problem solving skills
- Good excel skills
- Ability to use/understand ERP systems (Microsoft D365)
- Experience of dealing with multiple service contractors would be an advantage
Rewards:
- Salary of up to £24,000 per annum dependant on experience
- 25 days holiday (plus bank holidays, plus optional 5 unpaid days)
- Company Pension Scheme
- 4 x Life assurance – death in service benefit
- Staff benefit scheme – 200+ exclusive perks and discounts from leading retailers and leisure outlets
Millbrook Healthcare Group are an inclusive and caring employer who understand that not everyone’s job needs are the same. Therefore we are open to supporting flexible working requests such as part time working, job shares and flexible hours wherever possible, to support our colleagues life style differences. So please feel free to let us know of any specific requirements you may have and these can then be discussed in more detail if you are successful in your application.
Our ambition at Millbrook Healthcare is to become the leading provider in the assisted living sector whilst ensuring our core company values ‘CARES’ remain unchanged. We are always looking to recruit hard working and talented individuals to become a part of our ongoing growth and success. You’ll enjoy all the support and encouragement you need to reach your own potential and develop a rewarding career along the way.
Care and respect for our colleagues and service users
Accountable and proud
Ready to learn and grow
Enhance our service users’ lives
Socially responsible, ethical and transparent
This role is working in a regulated activity and may be subjected to a DBS disclosure.
No terminology in the advert you have seen is intended to discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we will gladly accept applications from all sections of the community.
