Job description
Key Responsibilities
- Raise purchase orders and take responsibility for highlighting renewal dates to the FM team
- Attend tenant occupier meetings, take accurate minutes and circulate if required
- Liaise with third party supplier/contractors, assist the facilities managers with monitoring performance against KPIs
- Maintain and develop the contracts database for the property portfolio
- Support the Facilities department in delivering a consistent and efficient service across the sites ensuring that all PPM schedules are up to date
- FM Helpdesk management, monitoring and responding to job requests, including liaising proactively and reactively with the facilities team and service partners
- Maintain internal systems and workflow and advise Building Management Team on administrative best practice
- Manage the Head of Facilities diary
- Manage the Head of FM and Facilities Teams monthly expenses
Knowledge, Experience and Qualifications
- Office administration experience: writing agendas, taking minutes, filing and screening calls
- Experience working with and supervising contractors and suppliers
- Previous experience of CAFM or similar facilities computer management systems
- Experience of helpdesk operations or similar support role is desirable
If you'd be interested in this exciting opportunity, please get in touch with Calum Moylan on 0207 318 5880 or [email protected]