Facilities Administrative Assistant Royal Tunbridge Wells, England
Job description
Childrensalon believes there is beauty in diversity and difference, as resembled by our wonderful team. Our vision of being the most inclusive, diverse, and humane company is very important to us as is our culture of fairness, openness, and transparency. We are committed to the career progression and advancement of every team member as well as welcoming the best external talent in the industry. Everything we do is inspired by our core values of family, creativity, innovation and heritage, still with a commitment to exceptional personal service and dressing children beautifully.
Due to internal progression, we are looking for a full-time Facilities Administrative Assistant to join our fast-paced Facilities team. You will deliver administrative and general office support to the various functions within the Facilities Management department. You will consistently provide exceptional customer service and business support with a professional approach for the efficient running of the department.
Responsibilities:
- General administration support including answering emails, slack and telephone calls in a professional, confident and timely manner
- Administrative support for various arms of the Facilities Management remit including Utilities & Waste, Health & Safety, Procurement and Facilities Management Services
- Support Facilities Management with research and potential project work
- Support Facilities Management systems including company access (Net2), updating staff ID cards (EasyBadge), updating our H&S training database (Awaken Learning), ordering and maintaining stock levels (Concur)and raising/receipting necessary purchase orders
- Accurate data input and manipulation for detailed analysis to support decision making
- Investigate data trends to identify causes, possible outcomes and solutions
- Attend meetings and produce subsequent minutes / action plan
- Maintain highest levels of confidentiality and discretion
- Respond to or re-direct queries to the relevant Facilities department
Skills:
- Excellent verbal and written communication skills
- Strong customer service skills to support both internal and external customers
- Excellent organisational and planning skills
- A high level of computer literacy
- Excellent MS Office skill (Excel, Word, PowerPoint, Outlook)
- Attention to detail, accuracy and ability to multi-task
- Discretion and confidentiality at all times
- Solid knowledge of Health & Safety requirements
- Previous experience in a similar role a distinct advantage
- An understanding of the various functions within the FM scope would be an advantage
This role is based at our Head Office in Tunbridge Wells.
Childrensalon offers a highly competitive salary, company pension plan, health plan, fully subsidised gym membership, in-house yoga classes, company shuttle, generous holiday allowance and company discount.
Childrensalon is an equal opportunity employer and is determined to ensure that no applicant or team member receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race.
If you are interested and think you would thrive in this role, please apply to [email protected] with your CV and covering letter about why you would like to work for us. Previous applicants need not apply.
