Executive/Team Assistant, RBC GAM BlueBay (London) London, England
Job description
Come Work with Us!
At RBC, our culture is deeply supportive and rich in opportunity and reward. You will help our clients thrive and our communities prosper, empowered by a spirit of shared purpose.
Whether you’re helping clients find new opportunities, developing new technology, or providing expert advice to internal partners, you will be doing work that matters in the world, in an environment built on teamwork, service, responsibility, diversity, and integrity.
Job Title
Job Description
Executive/Team Assistant RBC GAM BlueBay (London)
What is the opportunity?
To provide pro-active support to the Managing Director Head of Sales UK & Ireland and Wider team.
What will you do?
- Helping to coordinate projects alongside senior management to achieve business objectives.
- Organise and assist with department/companywide internal meetings.
- Working with BD Assistant’s Team Leader with the Onboarding of new starters within GBD. Working alongside the new starters’ assistant to ensure a smooth and consistent approach to onboarding.
- Pro-actively manage the diary of the Managing Director Head of Sales UK & Ireland and assisting with the wider Team UK
- Arranging and facilitating internal/external meetings and conferences (e.g., diary availability, sign up logistics, dealing with associated invoices, booking rooms and/or facilities, and collating necessary documentation).
- Facilitating client relationship events, including restaurant bookings, and confirming attendees.
- Onsite Due Diligences – assisting with the coordination of these meetings (diary / presentation materials / room booking only).
- Pro-actively managing calls including ensuring detailed communications are accurately recorded and/or passed on.
- In conjunction with CTM (external travel company) and Concur (travel & expense system) co-ordinate travel and accommodation requirements, booking travel online and providing detailed itineraries ahead of business-related travel in adherence with the company travel policy.
- Conducting general team administration, including processing and reconciling expenses claims and invoice.
- Updating client records in Salesforce.
- Assisting with Compliance filings as needed.
- Ensure objectives/initiatives/ tasks set by management and by the firm are completed in a timely manner.
- Focusing on improving team efficiency and process implementation.
- Producing and amending documentation as requested.
- Management of holiday calendar for the teams.
- Managing team events including socials, cards, and collections.
- Providing support to/ cover for other Assistants (including telephone cover) when required and ensuring that any such cover arrangements are clearly communicated to relevant stakeholders.
What do you need to succeed?
Must have
- Proven experience of supporting a diverse team in a fast-paced deadline driven environment.
- Excellent communication and inter-personal skills.
- The ideal candidate will be enthusiastic, has the ability to multitask and work under pressure, have the highest attention to detail and have strong organizational skills.
- Treats confidential/personal information with the highest level of discretion.
- Must be highly reliable and extremely professional.
- Proficient in MS Outlook, PowerPoint, Excel, and Word and willing to embrace new technology.
- Acts with integrity, due skill, care, and diligence in carrying out their role.
Nice to have
- Experience with SharePoint, Concur, Salesforce, Workday, ADP, Microsoft Teams & WebEx
What is in it for you?
We thrive on the challenge to be our best - progressive thinking to keep growing and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.
- A comprehensive Total Rewards Program including bonuses, flexible benefits and competitive compensation
- Leaders who support your development through coaching and managing opportunities
- Opportunities to work with the best in the field
- Ability to make a difference and lasting impact
- Work in a dynamic, collaborative, progressive, and high-performing team
- A world-class training program in financial services
Job Summary
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Inclusion and Equal Opportunity Employment
At RBC, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work. We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.
We also strive to provide an accessible candidate experience for our prospective employees with different abilities. Please let us know if you need any accommodations during the recruitment process.
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