Find More Than 10K+
United Kingdom Jobs

The role is split into two parts. Primarily supporting the Global Chief People Officer as his executive assistant and where practical / feasible, supporting senior members of the International HR function as a team assistant.

Primary areas of responsibility will include:

• Providing broad range business and personal support for the Global Chief People Officer including diary, email Inbox, call management, holistic EA support as appropriate. Having discretion and a high degree of confidentiality is key. Experience in juggling multiple busy diaries would be useful.
• Providing extensive travel/logistics planning/management (including meetings, seminars, conferences, complex itineraries across multiple time zones etc.), in accordance with Lockton’s Travel & Entertainment Policy.
• Provide support of the International HR management team as required setting up Snr meetings and Travel support.
• Any other ad hoc duties to provide administrative support including ad hoc project administration.
• Managing all aspects of expense management, returns and reporting (in accordance with Lockton Gift & Entertainment and Travel & Expenses Policies). SAP Concur knowledge advantageous, but not essential.
• Minute regular meetings, ensuring key messages are recorded accurately.
• Create/edit/merge presentations for key meetings (mostly PowerPoint) using Lockton templates.
• Proofread/mark-up/edit documentation where necessary. Help to “fix” issues with documents.
• Ensure managers are prepared for meetings and have appropriate prep time and pre-meetings scheduled where needed.

Your wider remit may also include:

• Holiday/sickness cover for the wider admin team.
• Managing new joiner set-up and induction in conjunction with HR, IT and Training teams.
• Assisting managers with maintenance of absence input and absence reporting via Lockton HR Web Portal (as appropriate).
• Maintaining electronic filing, making full use of core systems where applicable.

• MUST be professional/trustworthy and understand the importance of discretion and confidentiality.
• Intermediate/Advanced MS Office skills/IT literacy – especially Outlook (experience of arranging meetings across multiple time-zones a bonus) and PowerPoint.
• Excellent organisation/prioritisation skills; ability to plan and work efficiently and in accordance with changing business needs.
• Ability to manage own time, prioritise tasks and ensure that deadlines are met without compromising quality.
• Professional manner, able to deal well with pressure and use own initiative to get things done, without compromising accuracy.
• Self-motivation to achieve desired results regarding team(s), division, company, and annual personal objectives.
• Ability to communicate effectively and professionally both verbally and in writing with clients, insurers, and other associates.
• Reliable team player willing to help and with good attention to detail.
• Travel co-ordination experience (SAP Concur a bonus, but not essential).
• General administration proficiency, (agendas, meetings, minutes, actions).
• Understand the importance of good relationship building (internally/externally).
• Flexible in role and very keen to learn new topics and take on responsibility/assist operationally as required.