Executive Personal Assistant London, England
Job description
Who are we?
We want to be the best place that any of our 6,800 colleagues have ever worked.
We’re the UK’s largest long-term savings and retirement business. We offer our 13 million customers products across our market-leading brands, including Standard Life, SunLife and ReAssure, with c.£310 billion of assets under administration. We’re a FTSE 100 organisation that is tackling key issues such as transitioning our portfolio to net zero by 2050, and we’re not done yet.
The role
We are looking for an Executive Assistant to provide an efficient, effective and highly confidential administrative support service to our Group General Counsel. The candidate will be fully involved in all their business activities including being the first tier support in work of a highly sensitive nature linking to business strategy.
What are we looking for?
- First tier support staff to assist our General Counsel with the preparation and coordination of commercially sensitive and highly confidential information and documents in all new business strategies and initiatives before they are communicated to wider GC Leadership team
- Support the management of and attend leadership meetings to take minutes, monitor actions etc., and present/provide updates as appropriate.
- To effectively and efficiently manage and respond to communications (verbal and written), directed to the General Counsel.
- To effectively plan and maintain the diary, ensuring effective and efficient use of time. To ensure the General Counsel is provided in a timely manner with all relevant documents and materials relevant to the diary commitments.
- To produce reports, presentations and various communications for in line with company standards including Board papers and communications to shareholders.
- Work on own initiative on ad hoc projects as required or as dictated by General Counsel
- To effectively organise meetings, accommodation, venues and travel arrangements for General Counsel in accordance with the company’s policy. To ensure all relevant parties are aware of the arrangements made .
- To be a trusted member of the General Counsel function and mentor to the GC support teams.
Sills, Knowledge & Experience
- You can prioritise your tasks efficiently.
- Excellent stakeholder management skills. You are capable of successfully interacting with all levels of the organisation.
- You ensure absolute confidentiality and discretion and maintain a high level of professionalism at all times.
- You are flexible and have a can do attitude. You have excellent problem solving skills and react quickly to both internal and external business needs.
- Confident user of the Microsoft Office suite.
We want to hire the whole version of you.
We are committed to ensuring that everyone feels accepted and welcome applicants from all backgrounds. If your experience looks different from what we’ve advertised and you believe that you can bring value to the role, we’d love to hear from you.
If you require any adjustments to the recruitment process, please let us know so we can help you to be at your best.
Find out more about #LifeAtPhoenix
- Guide for Candidates: thephoenixgroup.pagetiger.com/guideforcandidates
- Find or get answers from our colleagues: www.thephoenixgroup.com/careers/talk-to-us
