executive director education Remote
Job description
Manor Schoolhouse Foundation (MSF)
Executive Director Position Description & Scope of Work
Part-Time, Contract Position
Must live in Central Texas with easy access to Manor, TX for meetings, events and coordination with MISD.
The Manor Schoolhouse Foundation’s Mission is to partner with the community to provide resources, maximize innovative practices, and support teaching and learning for all students in Manor ISD.
Position Summary
The Manor Schoolhouse Foundation is seeking a dynamic individual to lead the organization in partnership with a committed volunteer board. The position is a part-time contract position paid monthly (up to 30 hours/week).
Individual will work remotely; local travel required for meetings with investors, school district partners, board and executive director business.
The Executive Director, under the supervision of the foundation board of directors, shall provide leadership for developing, planning and coordinating activities of the Manor Schoolhouse Foundation (MSF), a 501c3 volunteer organization. The Executive Director assumes all responsibilities necessary to run the day-to-day operational functions of the foundation and develops, coordinates and implements fundraising and development strategies with the board of directors for the purpose of raising funds for Manor Independent School District innovative grants and programs.
Objectives
- Assure the long-term viability of the foundation
- Assure sufficient funding to support selected initiatives critical to the students attending the Manor
Independent School District, within the approved budget of MSF.
Specific Duties & Responsibilities
The Executive Director shall work with the executive committee and all foundation committees to assure successful achievement of the objectives to realize organization strategic goals. Executive Director will be provided an annual assessment by the executive committee
Job Expectations
- Demonstrate passion for public education and the MSF mission
- Passionate about fundraising
- Ability to multi-task in a fast-paced environment
- Possess a high degree of initiative and able to work to and make decisions independently
- Ability to maintain and operate within MSF’s budget
- Commitment to maintain confidentiality of information
- Perform additional duties and accepts other responsibilities as may be necessary and/or assigned
Relevant Experience
- Bachelor’s degree preferred
- Fundraising experience
- Experience identifying grant opportunities and responding to grant requests
- Marketing and/or event planning experience preferred
- Experience working with partnership development/stewardship for an organization with similar objectives
- Proficiency in technology: computer applications Microsoft Office, Excel, Google Suite, QuickBooks
- Knowledge of the Manor ISD and Manor community
- Demonstrated professional and personal characteristics necessary for working effectively with all levels of stakeholders
- Excellent leadership, interpersonal and communication skills (both oral, written, presentation) necessary to interact with a variety of influential stakeholders.
Essential Job Functions
I. Fundraising
Responsible for ensuring the following items are accomplished:
1. Maximize financial support from individuals, corporations, and other foundations such as, but not limited to: a. Payroll deduction plan b. Grants from various sources c. EOY fundraising and MSF specific funding needs aligned with strategic initiatives d. General, corporate and one-on-one solicitations
2. Cultivate and steward donors through relationship building, recognition, and donor events
3. Seek and implement strategies for building the planned giving, monthly, yearly and or estate giving
II. Program Development and Delivery
Responsible for ensuring the following items are accomplished:
1. Maintain a working relationship with the MISD administration to ensure that MSF activities support the educational programing goals of the school corporation and provide programs that cannot be supported by the regular school budget.
2. Collaborate with MSF board of directors to ensure that short and long-range strategies work to achieve the mission of the organization.
3. Carry out existing programs and initiatives, such as: a. Preparing grant materials and records, as well as awarding innovative grants, in conjunction with the programs committee b. Monitoring grant projects by attending classroom events and connecting with teachers/administration. c. Annual Kick-off event d. Preparing grant materials and awarding grants each year in conjunction with the programs committee and board of directors (Prize Patrol)
4. Regularly evaluate existing programs and report at monthly board meetings.
5. Help create new initiatives in line with MISD goals and strategic plans.
6. Attend professional development seminars and training as necessary
III. Community Relations/Marketing
Responsible for ensuring the following items are accomplished:
1. Serve as an effective spokesperson for MSF.
2. Ensure development and implementation of marketing strategies.
3. Establish sound working relationship with community groups, organizations, other foundations.
4. Communicate regularly with MISD administrators, teachers, and students.
5. Oversee preparation of social media, brochures, newsletters, annual reports (financial and year end summary) and other promotional materials in cooperation with the marketing and development committees.
6. Oversee, update and maintain website.
7. Establish sound working relationship with local print and broadcast media.
IV. Financial Management & Legal Compliance
Responsible for ensuring the following items are accomplished:
1. Assure control and accounting of all funds and sound financial practices.
2. Work with finance committee in preparing a budget and seeing that the organization operates within its guidelines.
3. Follow all board approved financial policies and procedures.
4. Keep the investment policy current and reviewed yearly as required
5. Maintain official records and documents in cooperation with the MSF Finance & Governance director; ensure compliance with federal, state and local regulations.
6. Assure that all local, state and federal tax documents (IRS Form 990) are filed in a timely manner.
7. Maintain D & O, Work Comp, and Payroll Audit Insurance for the foundation.
V. Administration & Board of Directors Management
Responsible for ensuring the following items are accomplished:
1. Supervise staff to carry out day-to-day functions, know the by-laws of MSF.
2. Develop and maintain appropriate procedures to handle day-to-day foundation processes, and business.
3. Be responsible for all correspondence, and file/record mail, phone calls and messages.
4. Maintain documents in compliance with governance policy
5. Maintain board records, minutes and financial records, including:
- Conflict of interest statements
- Board member commitment statements
- Board and committee meeting minutes, monthly and annual financial reports
6. Maintain database of donors, contacts and potential donors, as well as all donations.
7. Coordinate committee activities and assist committee chair with agenda items, activities and board issues.
8. Assist Finance and Audit Committees with all financial matters. Work with the MSF VP of Finance and Governance to review and monitor financial reports and monthly financial statements to develop both the annual budget and necessary reports and data for the annual audit and tax return forms.
9. Coordinate fundraising activities, including preparing materials, marketing, and handling and recording receipt of funds, thanking donors by email/mail.
VI. Assist the President at Board of Directors meetings
1. Plan meetings and prepare agenda and all materials needed for meetings in cooperation with the board president
2. Send meeting notices in a timely fashion
3. Arrange for facilities and equipment needed for meetings, including virtual meetings
Provide Cover Letter with Resume and 2-3 references.
Job Types: Part-time, Contract
Pay: From $60,000.00 per year
Benefits:
- Flexible schedule
Schedule:
- Choose your own hours
Application Question(s):
- Are you available to serve in Manor, TX for meetings, events and to fulfill executive director responsibilities?
License/Certification:
- Driver's License (Required)
Work Location: Remote
