Site Name: UK - London - Brentford
Posted Date: Aug 23 2023

Executive Assistant to Vice Presidents – Specialty Care, Global Product Strategy

Are you looking for a fast-paced executive support role that supports senior leadership and their teams in a global environment? If so, this Executive Assistant role could be an exciting opportunity to explore.

Key Responsibilities

In this role you would be supporting Senior Leaders and their teams within the Global Product Strategy group. You would be a critical member of the team and integral to bringing these medicines to patients who need them.

Your role would include:

• Manage and maintain Vice Presidents schedules, appointments including travel arrangements
• Prepare and submit accurate expense reports as required.
• Manage diverse, routine, and ad hoc administrative activities
• Arrange and coordinate meetings and events
• Draft and type memoranda, correspondence and generate reports
• Prepare and edit correspondence, communications, presentations and other documents
• File, retrieve documents and reference materials
• Conduct research, assemble and analyse data to prepare reports and documents
• Design and maintain databases
• Manage special projects as agreed
• Co-ordinate project-based work
• Effectively collaborate with the administrative team by positively impacting and contributing to the success of the team on an ongoing basis
• Serve as point of contact for the Centralized Administrative services team supporting the line of business

Why you?

As a key member of the team, you will be able to deal with the challenge of providing an exceptional and timely service whilst being a proactive, professional, and confident individual able to build positive relationships with your colleagues.

In addition, we are looking for you to have:

• Positive attitude and energy
• Hands on attitude with a can-do approach
• Passion for driving culture and elevating team performance
• High level of engagement
• Previous experience as Executive Assistant in a professional environment
• Excellent interpersonal and communication skills
• Familiarity with managing IT solutions such as teamsites/sharepoints
• Ability to project manage and to organize each working day to be effective as possible
• Problem analysis and problem-solving skills
• Excellent Microsoft Office Skills (Word/ Excel/ PowerPoint/ Outlook)
• Good level of English, both written and verbal
• Demonstrated ability to handle sensitive and confidential information with discretion and diplomacy required.
• Ideally a bachelor’s degree

Why GSK?

At GSK, we have already delivered unprecedented change over the past four years, improving R&D, becoming a leader in Consumer Health, strengthening our leadership, and transforming our commercial execution. Now, we’re making the biggest changes we’ve made to our business in over 20 years.

We’re on track to separate and create two new companies in 2022: New GSK with a leading portfolio of vaccines and specialty medicines as well as R&D based on immune system and genetics science; and a new world-leading consumer healthcare company of loved and trusted brands. With new ambition comes new purpose.

For New GSK, this is to unite science, talent and technology to get ahead of disease together – all with the clear ambition of delivering human health impact; stronger and more sustainable shareholder returns; and as a new GSK where outstanding people thrive. Getting ahead means preventing disease as well as treating it.

#LI-GSK

Grade: 9

Hiring Manager: Andrew Thomas, Vice President MCL, Speciality Care

Why Us?

GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organization where people can thrive. Getting ahead means preventing disease as well as treating it, and we aim to positively impact the health of 2.5 billion people by the end of 2030.

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a workplace where everyone can feel a sense of belonging and thrive as set out in our Equal and Inclusive Treatment of Employees policy. We’re committed to being more proactive at all levels so that our workforce reflects the communities we work and hire in, and our GSK leadership reflects our GSK workforce.

As an Equal Opportunity Employer, we are open to all talent. In the US, we also adhere to Affirmative Action principles. This ensures that all qualified applicants will receive equal consideration for employment without regard to neurodiversity, race/ethnicity, colour, national origin, religion, gender, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class*(*US only).

We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.

Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on [email protected] or 0808 234 4391. Please note should your enquiry not relate to adjustments, we will not be able to support you through these channels

As you apply, we will ask you to share some personal information which is entirely voluntary. We want to have an opportunity to consider a diverse pool of qualified candidates and this information will assist us in meeting that objective and in understanding how well we are doing against our inclusion and diversity ambitions. We would really appreciate it if you could take a few moments to complete it. Rest assured, Hiring Managers do not have access to this information and we will treat your information confidentially.

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