Executive Assistant to the Registrar & Director of Scholar Affairs Oxford, England
Job description
Executive Assistant to the Registrar & Director of Scholar Affairs
Salary £35,000-£40,000 plus benefits
Permanent, Full Time
Location: Rhodes House in Central Oxford. This is primarily an office-based role but there will be some opportunity for hybrid working
We have an exciting new opportunity for an Executive Assistant to the Registrar & Director of Scholar Affairs to join the Rhodes Trust. This role will work closely with both staff and Scholars at the Trust, managing and prioritising a busy and varied workload.
We are looking for the successful candidate to start with us as soon as possible.
About the Rhodes Trust
The Rhodes Trust is an educational charity which offers Rhodes Scholarships to exceptional students from around the world to come and study at the University of Oxford. Our mission is to build a better world through global fellowship programmes that develop and connect compassionate, innovative, and public-spirited people committed to solving humanity’s challenges.
In recent years, we have also partnered with several other remarkable organisations to create the Mandela Rhodes Foundation, the Atlantic Institute, the Schmidt Science Fellows, RISEand Oxford Next Horizons.
To learn more about our vision visit The Vision of Rhodes Trust
The role will be responsible for;
· Assisting the Registrar & Director of Scholar Affairs in all aspects of their day-to-day administration, using initiative and judgement to anticipate their needs.
· Inbox management
· Managing the Registrar’s diary as needed, including using Calendly for Scholar meetings and ensuring all background information/papers for meetings are attached to the diary.
· Tracking the Registrar’s interactions with colleagues, the University and the Scholar community, suggesting/arranging meetings as appropriate and flagging any potential issues.
· Supporting the Registrar in the management of the Academic Committee – for example scheduling meetings, and producing all necessary materials (such as governance documents, policies and guidelines), distributing those materials and following up on action items.
· Supporting the administration of Scholar hardship grants and funding, including scheduling funding application meetings and appropriate reporting.
Essential skills, experience and qualifications:
· Significant professional experience in a relevant organization, preferably within a higher education institute
· Proven experience of diary and inbox management
· Strong organisational and administrative skills, with an ability to prioritise and plan ahead to deliver work in (or ahead of) time, according to an annual cycle and excel in the face of exceptionally high standards and tight deadlines.
· Excellent oral and written communication skills with ability to research and write reports for a variety of audiences, and to draft and edit strategic documents with a highly developed eye for detail and accuracy
· Experience of working on a global scale and with international stakeholders with diverse backgrounds
· An ability to manage projects - to co-ordinate multiple initiatives simultaneously and liaise with relevant stakeholders at appropriate times
· Proven ability to maintain confidentiality and exercise discretion, tact and sensitivity; the ability to handle personal information with an awareness of data protection requirements.
· A desire to improve processes year-on-year and to find ways of working that improves the experience of Scholars and facilitates the work of the Registrar and Scholar Affairs team more widely
Desirable skills and experience:
· Experience or knowledge of the University of Oxford would be a strong positive
· Experience of grant/funding management and/or relevant financial reporting
Benefits of working here
We are a global organisation and we use our deep connections across the world to bring together people of different backgrounds and viewpoints. We encourage our staff to challenge each other’s thinking and generate new ideas.
- 30 days annual leave (pro rata) plus 8 bank holidays
- Competitive pension scheme
- Generous family leave schemes
- Private health insurance
- Employee Assistance Programme
- Personal development opportunities
- Additional benefits, such as free access to the University's gardens, parks, libraries and museums, and University staff discounts in shops across Oxford.
If you would like to find out more, please click ‘apply’ to view the full job description and to find the link to apply. Please send us your CV and a covering letter. Please note, this advert will close on Friday 4 August 2023 at 17:00 BST.
The Rhodes Trust is an equal opportunity employer. We warmly welcome applications from talented people of diverse backgrounds and appoint without regard to age, disability, gender, gender identity, gender reassignment, sexual orientation, pregnancy or maternity, parental status, marital or civil partner status, race, colour, ethnic or national origin, nationality, religion or belief.
Job Type: Full-time
Salary: £35,000.00-£45,000.00 per year
Schedule:
- Monday to Friday
Work Location: Hybrid remote in Oxford
