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Job Specification:

Executive Assistant to the Directors

CBTax has an exciting opportunity for an ambitious, enthusiastic, and motivated individual to join our team supporting the Executive Directors.

CBTax are an award-winning, leading tax consultancy practice supporting clients with research and development (“R&D”) claims and other tax saving project work. The firm has been recognised as the fastest growing tax consultancy firm in the UK with an ambition to become the largest R&D practice in the UK in 2023. CBTax won Business of the Year 2021 at the Northamptonshire Business Excellence Awards and Fast Track Firm of the Year in 2022 at the Accountancy Excellence Awards.

The Executive Assistant to the Directors will play a pivotal role in ensuring the efficient functioning of the directors’ office. This individual will provide comprehensive administrational support, manage communications, coordinate meetings and travel and assist in various projects, thereby contributing to the overall success of CBTax.

Key Responsibilities

• Administrative support: Handle a wide range of administrative tasks, including calendar management, appointment scheduling, and coordinating meetings on behalf of the Directors. Prioritise tasks and manage deadlines effectively.
• Communication: Act as a primary point of contact for internal and external communications addressed to the Directors, draft, review and edit correspondence, emails, and reports, maintaining a high level of professionalism and accuracy.
• Meeting Coordination: Organise and coordinate meetings, conferences, and appointments, prepare agendas, materials and presentations as required. Take minutes during meetings and follow up on action items.
• Travel arrangements: Plan and manage travel arrangements, including flights, accommodations, transportation, and itineraries. Ensure Directors’ travel plans align with their schedules and preferences.
• Document Management: Maintain and organise electronic and physical documents, ensuring easy retrieval and confidentiality. Assist in the preparation and formatting of reports, presentations, and proposals.
• Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality in all interactions.

Key Skills

• Exceptional organisation skills.
• Excellent written and verbal communication.
• Proficiency in Microsoft office.
• Strong time management skills and the ability to multitask effectively.
• Professional demeanour with the ability to interact confidently with various stakeholders.
• Discretion and integrity in handling confidential information.
• Flexibility to adapt to changing priorities in a fast-paced environment.
• Strong problem-solving abilities and a proactive attitude.

Qualifications/Experience

• 3+ years’ experience working within a similar position.

Benefits

• Performance bonus
• Bonus/Commission scheme
• 5% employer pension contribution
• BUPA healthcare
• Excellent employee incentives

We strongly encourage applications from people of all backgrounds. For applicants with disabilities, please contact us to let us know of any adjustments we can make to support you during the recruitment process.