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The role of Executive Assistant is a pivotal position within the Unit providing high level PA support to the Director, Chas Bountra, and the wider support team when required. We are seeking an experienced, highly organised Executive Assistant for this exciting but challenging role.

You will be the key interface with a wide range of internal and external contacts. This variable workload requires a strong range of skill sets and an adaptable, proactive approach. You will create, manage, and develop systems to fully support the administration of the Director’s work. This includes daily operational and communication support within the Unit. You will have good team skills; ensuring staff are kept up to date on the many initiatives within the CMD. You must be able to show that you have excellent oral and written English, which is essential for drafting letters, briefings and presentations, as well as good attention to detail. You will also play an important role within the administrative team, which supports one another during periods of absence and/or to manage challenging tasks and timelines. You should have (or be able to quickly acquire) a general understanding of the structure of the Nuffield Department of Medicine, and specifically of the aims and purpose of the CMD.

It is essential that you hold a University degree or equivalent with substantial experience of acting as an Executive Assistant or senior executive assistant in busy work environment at a senior level. You will have excellent computer skills including Email, and MS Office applications, particularly Word, Excel and PowerPoint with the ability to deal with changing software/ technologies. The ability to quickly assess demands on the Chief Scientist’s time and to understand the relations between them and to work both independently and as a team member, especially in liaison with the existing support staff is also required. You will have experience and understanding of administrative and financial processes, particularly related to expense claims and the organisation of large conferences and social events including the ability to manage finances and keep track of financials records.

Applications for this vacancy are to be made online and you will be required to upload a supporting statement as part of your online application. Your supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience.

This position is offered full time on a fixed term contract for 2 years and is funded by the Department.

Only applications received before 12 midday on Tuesday 6th June 2023 will be considered. Interviews taking place on Tuesday 13th June 2023. Please quote 165785 on all correspondence.